Office Manager

**ABOUT US**

Based in Barcelona, we bring food and beverage brands closer to consumers in France, Germany, the UK, Italy and Spain through innovative In-home Sampling, Market Research and Social Media campaigns. Our mission? To bring Surprise and Joy to as many homes as possible

We believe that a combination of a fun product and great people is what makes us stand out. Our work culture is built on collaboration, openness, and positivity, where ownership, proactivity, and pragmatism are highly valued.

We stand out by offering an innovative, efficient and exciting solution for food and beverage brands all over Europe, delivered by the best teams of professionals - you could be next

**THE ROLE**

As our **Office Manager & Administrative Assistant** you will be responsible for nurturing the workplace environment, maintaining office efficiency and implementing and following up on office policies. You will also act as a support to our Finance and HR Department.

**YOU WILL**
- Design, implement and follow up on office rules and procedures.
- Organise and maintain the common spaces of the office.
- Purchase and inventory management of office supplies and equipment.
- Manage inventory of computers.
- Book accommodation and flights for business travels.
- Manage providers such as fruit delivery, cleaning and coffee providers.
- Fix ad-hoc DIY problems as they occur and liaise with our handyman.
- Listen to suggestions and implement office improvements.
- Conduct internal communication with all members of the office.
- Managing the registry and flow of a newly created storage space for the product sample
- Event organisation: organising biannual office parties and other activities.
- Handle invoices by collecting and classifying monthly invoices.
- Chase up unpaid invoices and outstanding debt
- Handling hardware requests, acquisition and stock, coordinating with our Helpdesk provider on all issues that are not individual problems, and helping employees with simple issues they might have.
- Point of contact for our Helpdesk and Phone providers as well as administration tasks related to these
- Accounts administrator: manage employees account creation and deletion, clean all the platforms from the backlog, daily assistance with issues like password resets or access issues, permissions, general accounts etc.
- HR support such as managing company benefits and participating in the onboarding of new employees.
- Manage Health & Safety measurements, being the point of contact with our partner company. Organise related documentation and medical check-ups.

**THIS IS YOU**
- You speak Spanish and English at an advanced level.
- You are extremely organised and meticulous.
- You are flexible and have a great ability to multitask.
- You already have administrative experience.
- You are tech-savvy and can manage basic troubleshooting.
- You have past experience handling invoices.
- You’re a good listener with great social skills.
- You are highly proactive with a desire to improve current ways of working.
- You have an intermediate level of Excel.

**WHAT DO WE OFFER**
- Competitive salary
- Fully office based position
- Flexibility in schedule - short Fridays
- 25 days of holiday a year, and an additional day for seniority after 3 years in the company
- Half a day off to celebrate your birthday
- Discounted membership with Urban Sports Club
- Central Barcelona office location
- Dog-friendly office
- Fresh fruit, drinks and loads of snacks
- Social events such as our rooftop BBQs and seasonal parties
- Fantastic colleagues from all over the world
- Referral bonus

**Got something to bring to The Box? We’d love to hear from you****
- Degusta Box is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees._