Upper School Administrative Assistant

hace 2 días

Pozuelo de Alarcón, España American School of Madrid A tiempo completo

POSITION: Upper School Administrative Assistant DESCRIPTION: Assistant to the Upper School Director and liaison with Upper School Faculty & Staff (maternity leave) STARTING DATE: May 2026 PRIMARY RESPONSIBILITIES Responsible for managing the Upper School Office: Supporting the Upper School Director in their daily role Preparing school materials for staff and students Securing substitute coverage for teachers when absent from class due to illness, professional development, or other school business Providing support for teachers with procedural matters Purchasing educational materials, school supplies, etc., as needed throughout the school year Reporting upper school staff attendance via BambooHR CALENDARS Responsible for managing the Upper School Director’s calendar Responsible for posting Upper School events on the US Calendar Responsible for managing the ASM Master Calendar, posting school-wide events involving the use of shared facilities, and resolving conflicts Responsible for processing facility use requests BUDGET Prepare and review budgeting instructions with all upper school department heads and teachers Train staff in the use of the SAGE purchase component for budget preparation Work closely with the Upper School Director in preparing budget allocations and purchase requests for Administrative needs Work with local and European providers Review and correct all upper school purchase requests submitted and prepare budget comparisons by departments for the US Director to review prior to approval Process purchase requests once the school budget is approved Process and distribute ISS and local shipment materials OTHER Coordination of Upper School Parent/Teacher Conference Day appointments held in October and February Coordination of Upper School Open House in September Updating of annual Upper School publications, including Student and Faculty Handbooks Organization of annual ASM Substitute In-service to update and train ASM substitutes in school procedures and culture Assist the NHS Sponsor in the preparation and distribution of NHS eligibility Processing of Trimester Awards and organization of end-of-year Prize Day Awards Ceremony Newsflash (Lancer) updates for the Upper School Act as a source of information for the upper school community on school policy and procedures Assist faculty, staff, and students as needed PREFERRED QUALIFICATIONS AND SKILLS Experience and/or qualifications related to administrative work A fluent speaker of English & Spanish A high degree of technology skills Highly collaborative Efficient multi-tasker Patience when dealing with colleagues, students, and parents Effective problem-solver ADDITIONAL INFORMATION Working hours: 8:00 a.m. - 5:00 p.m. (Plus checking in the evening and early morning for possible communications from staff regarding last-minute absences that will need cover) #J-18808-Ljbffr

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    hace 2 semanas

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    hace 10 horas

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