Bid Coordinator

SEIDOR is a global technology consulting firm that helps organisations transform their business through innovation and digital solutions. With a strong international presence and extensive experience supporting public and private sector clients, SEIDOR delivers services across areas such as cloud, data, cybersecurity, enterprise applications, digital transformation and IT consulting.
Within the European public sector, SEIDOR works withEU Institutions, Agencies and Bodies, supporting complex framework contracts, IT service delivery and large-scale digital programmes across Europe.

About the role
AtSEIDOR, we are looking for anEU Tender / Bid Coordinatorto support the preparation and submission of tenders forEuropean Institutions and public‑sector clients .
The role will focus on ensuring that bids are complete, compliant and submission‑ready, with particular responsibility forselection criteria, project references, CVs, supporting evidence and tender documentation .
We are looking for someone highly organised and detail‑oriented, with strong analytical skills and the ability to coordinate multiple stakeholders and deadlines in an international environment.

Key responsibilities
Analyse tender specifications, selection criteria and submission requirements.
Preparecompliance matrices, checklists, bid plans and requirement summaries, identifying potential gaps or risks early.
Analyseproject reference / past‑performance requirements, including scope, contract value, duration, complexity and eligibility.
Identify suitable internal projects and contracts to support selection criteria and prepare the correspondingreference forms and evidence .
Coordinate with SEIDOR business units, Delivery teams and internal stakeholders to gather the required information and documentation.
Review proposed consultants against tender requirements, includingprofessional experience, education, certifications and languages .
Prepare, standardise and quality‑checkCVs, primarily in Europass format, for tender submission.
Identify missing certificates, declarations or supporting evidence and coordinate their collection.
Assess whether the requiredtechnical profiles, expertise and delivery capabilitiesare available internally or need to be sourced externally.
Maintain tender documentation, version control, traceability and submission readiness.
Ensure consistency acrossCVs, references, declarations, technical forms and supporting evidence .
Perform final quality and compliance checks before submission.
Follow up proactively with internal teams, partners and subcontractors to ensure deadlines are met.
What we are looking for2–5 years of experiencein EU/public‑sector tendering, bid coordination, bid management, procurement support or a similar environment.
Previous experience analysingtender requirements and selection criteria .
Experience working withCVs, project references, certificates, declarations and supporting documentation .
Strong document analysis and attention to detail.
Ability to assess compliance and clearly identify missing or contradictory information.
Excellent organisational skills and ability to managemultiple tenders and competing deadlines simultaneously .
Strong working knowledge ofMicrosoft Excel and Word .
Experience withSharePointor similar document‑management environments.
Strong written and spokenEnglish .
Confidence communicating with internal teams, senior stakeholders, partners and external contributors.
Previous experience working in the IT sector or within technology‑related environments will be considered a strong advantage.
Nice to haveExperience withEU Institutions, Agencies or Bodies, framework contracts, Europass CVs, public procurement procedures or large international consortium bids would be a strong advantage.
What you can expectYou will join an international team working on strategic opportunities across the European public sector, collaborating closely withBid Management, Delivery, Recruitment and SEIDOR business units .
The role offers significant exposure to the complete EU tender lifecycle and the opportunity to develop expertise in complex European institutional procurement.