Operations Assistants

hace 3 días

Barcelona, España InterSystems A tiempo completo

The Administrative Assistant provides high-quality administrative support to internal and external customers of the region and maintains strong communication between the Barcelona office and other global offices. The role combines general administrative duties with some executive assistant tasks, including diary management and direct support to managers. The Administrative Assistant is expected to carry out responsibilities with professionalism, flexibility, and attention to detail, ensuring the office operates smoothly and efficiently at all times. Office & Reception: Manage daily office operations and act as the main contact for vendors and suppliers. Meet and greet visitors in a professional manner. Ensure the office is tidy, clean, equipped, and operational at all times. Order and maintain office supplies (stationery, beverages, equipment). Keep Outlook calendars up to date with meetings, conferences, and training sessions. Prepare meeting rooms and refreshments for meetings, seminars, and training events. Book and coordinate seminars, training sessions, and company functions. Support the organization and coordination of training sessions. Provide sales support administration, including reporting, tender documentation and inputting and updating customer records and data. Maintain and update company databases, files, reports, and correspondence. Undertake ad hoc duties/projects as requested by the Office Manager or Director of HR in order to meet business needs. Executive Assistant Support: Provide direct support to the Regional Managing Director as requested, including diary support, scheduling meetings, calls and preparing expense claims. Coordinate diaries of senior managers and ensure schedules run smoothly. Minimum 5 years’ experience in an administrative role, ideally in a corporate office. Fluent in Spanish and Catalan Excellent English, written and spoken. Advanced skills in MS Word, Excel, and PowerPoint. InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Mid-Senior level Full-time Software Development #

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    hace 24 horas

    Barcelona, España Puig A tiempo completo

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  • Ass. Executive Assistants Carolina Herrera

    hace 3 días

    Barcelona, Barcelona, España Puig A tiempo completo

    The Opportunity Location: BarcelonaDuration: 1-year contract We are seeking a new talent to join our Prestige Brands Team and support the Executive Assistants in their day-to-day responsibilities. What you'll have to do Support the Executive Assistants and assist with day-to-day executive office operations. Help organize meetings, events, and...

  • Ass. Executive Assistants Carolina Herrera

    hace 2 semanas

    Barcelona, España Puig A tiempo completo

    The Opportunity Location: BarcelonaDuration: 1-year contract We are seeking a new talent to join our Prestige Brands Team and support the Executive Assistants in their day-to-day responsibilities. What you'll have to do Support the Executive Assistants and assist with day-to-day executive office operations. Help organize meetings, events, and internal...

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    hace 3 días

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    hace 6 días

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    hace 2 días

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