HR Operations Specialist
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We are looking for an organized, detail-oriented, and reliable HR Operations Specialist (russian & english) to join our team. In this role, you will be responsible for ensuring smooth day-to-day HR administrative operations, maintaining clean employee data, managing time tracking, supporting payroll preparation, and leading internal HR communications.
Employment Type- Full-time 8.30 am - 5 pm, NY (EST zone) non flexible
- Remote work
- B2B contract (sole proprietorship status or corporate entity)
- Employee Lifecycle & Records Administration:
- Maintain accurate and up-to-date employee profiles and documentation in our HR system (Workable).
- Support administrative processes across the entire employee lifecycle (onboarding, internal transfers, terminations, and status changes).
- Ensure document compliance and structured digital archiving.
- Time Tracking & Attendance:
- Track and monitor working hours, absences, and leave records via Uattend.
- Coordinate with department managers and employees to resolve any time tracking or timesheet discrepancies.
- Payroll Preparation Support:
- Consolidate and prepare monthly/bi-weekly payroll input data (working hours, leaves, status updates) for the Finance/Payroll team.
- Help resolve payroll-related data discrepancies to ensure accurate and timely processing.
- Internal HR Communications:
- Draft and distribute clear, timely company-wide announcements on HR policies, procedural updates, organizational changes, and lifecycle events.
- Serve as a reliable point of contact for employee inquiries regarding HR procedures.
- HR Reporting & Process Optimization:
- Maintain HR operational databases and prepare periodic HR reports.
- Assist in refining operational workflows, HR templates, and administrative standards
- Experience: 2+ years of experience in HR administration, HR operations, or payroll support.
- Education: Bachelor's degree in HR, Business Administration, or a related field (HR certifications are a plus).
- Languages: Fluent Russian and English (C1+ level) with strong written and verbal communication skills.
- Experience with HRIS & ATS platforms (e.g., Workable).
- Experience with time-tracking systems (e.g., Uattend).
- Proficiency in Google Workspace / MS Office (especially spreadsheets/Excel).
- Familiarity with task management tools (e.g., ClickUp, Asana).
- Exceptional attention to detail and process discipline.
- Strong organizational and time management skills.
- Ability to work independently in a remote environment.
- High commitment to data privacy and confidentiality
- Fully remote work (you can be located anywhere in the world) 8.30 am - 5 pm, NY (EST zone) non flexible
- Competitive compensation package (will be discussed with successful candidates)
- Benefits: paid vacation days + sick leave
- Exposure to US market business operations and strategic projects
- Dynamic environment with opportunities for professional growth
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