Executive Assistant, Finance Management

hace 3 semanas

Barcelona, España Healthcare Businesswomen’s Association A tiempo completo

Job Description Summary

The Executive Assistant, Finance Management will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements.

About the Role:
The Executive Assistant, Finance Management will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements.

Location: Barcelona, Spain #LI-Hybrid

Responsibilities:

Your responsibilities will be but are not limited to:

  1. Serve as the primary contact for the CFO Operations, managing and prioritizing communications including meetings, phone calls, and other requests, ensuring optimal time management.
  2. Provide high-level administrative support to senior leaders within the Finance Management Team.
  3. Manage complex calendars, organize meetings, and coordinate appointments across time zones.
  4. Prepare and distribute meeting agendas, minutes, and follow-up actions.
  5. Handle sensitive and confidential information with professionalism and discretion.
  6. Plan and coordinate domestic and international travel for the CFO Operations, managing travel itineraries, accommodations, expenses, and transportation arrangements.
  7. Support the preparation of presentations, financial reports, and documentation as needed.
  8. Liaise with internal and external stakeholders, fostering strong relationships across the organization.
  9. Manage correspondence, prioritizing emails and communications for senior leaders.
  10. Organize and coordinate team events, workshops, and off-site meetings.

Minimum Requirements:

  1. Proven experience as an Executive Assistant, Personal Assistant, or similar role, supporting an executive-level leader in a large corporation.
  2. Strong organisational skills with the ability to prioritize tasks and manage multiple deadlines.
  3. Understanding of financial processes, including PO management and expense tracking.
  4. Advanced proficiency in Microsoft Office Suite and familiarity with project management tools.
  5. Ability to work independently and proactively anticipate needs in a fast-paced environment.
  6. Strong time management skills with a focus on delivering results under pressure.

Desirable for the Role:

  1. Bachelor’s degree or equivalent professional certification in business administration or related field.
  2. Previous experience using SAP Ariba to place POs for logistics.

Why Novartis:

Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting, and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?

Benefits and Rewards:

Read our handbook to learn about all the ways we’ll help you thrive personally and professionally.

Commitment to Diversity & Inclusion:

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and Accommodation:

Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in any order to receive more detailed information about essential functions of a position, please send an e-mail to and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

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