Sourcing Specialist

JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
We are looking for a Sourcing Specialist for our EMEA Design and Construction business line.
Role Purpose:As part of a Design and Construction EMEA team and reporting to EMEA Regional Procurement Manager and Customer’s Sourcing and Procurement Department
- the GREF (Global Real Estate & Facilities) Sourcing Specialist will coordinate the completion of construction RFP/RFI documents, their submission, comparison and analysis to support negotiations executed by Procurement and team decision making. After decision, the role might support in communication to finalize contractual documents, ensure proper documentation and internal communication. The role is dedicated to one of our biggest Customers
- approx. 120 projects per year.
What this job involves:Running centralized and integrated tender processes (RFI/RFPs) on Client’s procurement web platform.
Maintaining Vendor Data Base for EMEA Region and related documentation.
Responsibilities are split at Project Level and Portfolio Level.
Portfolio Level:Support Sourcing activities workload.
Developing and maintaining vendors’ databaseLiaise with clients procurement and legal team to set up and improve Sourcing and Procurement processSupport operations to stick to project schedule for Procurement activitiesProcurement Support of project cost developmentMaintain day-to day relationships with vendorsProvide guidance for Program Managers on Sourcing and Procurement process tools, procedures, policiesSupport D&C Program Managers with expertise on RFP specifications completeness and coordinate timelinesParticipate and contact in training of employees as well as e-training of business owner for procurement tools roll-outWork in full compliance with the company Spending and Transaction policyProject Level:Support on Project Sourcing Strategy selection aligned with Client’s proceduresSupport on getting necessary legal templates to go out to tenderSupport the following project sourcing processes: Design, Project Management, Cost Mangament, General Contractor, Subcontracted packages, other consultantsProviding necessary benchmarking and capturing information to support Design and Construction TeamManage RFP/RFI PackagesSubmit RFxs in client’s procurement toolCreate bidders’ proposal comparisons and support proposal evaluation up to completionSupport contractor bidding processParticipation on vendor cost negotiation (based on cost tool, related to budget and CAPex)Participation on defining vendor bidding listsParticipation on contractor subcontract negotiationsSupport on Legal agreements completion: commercial terms and appendixesControl if project Costs of Works are at or below approved budgets or estimated budgetsClient presentations to demonstrate value for money & savings achieved from the programLiaison with JLL’s other client