People Administration Officer

IRB Barcelona is seeking a highly motivated People Admin Officer to join its People and Academic Affairs department. Integrated in the personnel administration team, the successful candidate will provide efficient and excellent service support in personnel administration matters to staff. We are looking for a person who is proactive and interested in participating in improvement projects within the Human Resources area. KEY RESPONSIBILITIES Support the department in issues relating to the entire life cycle of people: onboarding and offboarding process, employment contract, compensation, collaboration agreements, international management, etc, including entering data into HR information systems, ensuring accuracy, confidentiality and legal compliance at all times. Support in payroll management, validation of incidents and monthly summaries. Time management: attendance, absences, leave, IT/AT. Review and update company policies related to labour relations and personnel administration, ensuring legal compliance and application. Assist the Head of HR with the management of labour relations and preparation of documents and records required. Provide support for labour inspections and audits. Monitor new developments in labour legislation, public practices, and internal regulations. Identify processes and draw up internal procedures and automated procedures to improve the management of the area. Provide optimal service to employees and expert advice regarding labour legislation, ensuring compliance with the legal aspects. Take an active part in the development and implementation of transversal projects undertaken by the department. Perform other duties as assigned. YOU HAVE Experience At least 3 years of experience in a similar position. Understanding of laws, regulations, and guidelines related to HR. General understanding of core HR processes and policies. Knowledge Bachelor’s degree in Labour Relations, Law or relevant field with similar emphasis on HR. Knowledge of Spanish labour law. Skills Analytical and detail-oriented. Decisive and proactive. Highly organised and reliable. Excellent verbal and written communication skills. Flexible and people-oriented. Languages & IT Excellent command (spoken and written) of English, Spanish and Catalan. Advanced user of the Microsoft Office package (especially Excel). YOU MIGHT ALSO HAVE Knowledge: MSc in Human Resources, SAP Business One. Previous experience in a research centre or public institution. WHAT WE OFFER To be a part of something meaningful: We are a biomedical research centre that tirelessly works to achieve a society free of diseases. Our mission is to carry out research of excellence to cure cancer and other diseases linked to ageing. Good Working conditions: Permanent Contract. Employed in compliance with Spanish legislation and regulations under a full-time contract. Employees receive the benefits of the Spanish Social Security system covering sickness, maternity/paternity leave and injuries at work. Competitive salary: commensurate with experience and qualifications. International Environment: we are home to nearly 500 researchers, technical and support staff from 45 countries. Multidisciplinary Research: Research of excellence at the unique interface between biology, chemistry, and structural and computational biology. Continuous Training: Transversal and general training is offered to our community (examples include research seminars, conferences, training in time management, scientific integrity, gender equality, health and safety, languages courses and emotional wellbeing). Relocation & Visa Assistance: Trained staff provides support on visa paperwork, administrative requirements, and practical information on living and working in Barcelona, etc. Social Life: We like to have fun. We promote several activities, like a Football League, an annual skiing trip, a Mountaineering Club, a Running Club and "Cool-off sessions", where members meet informally for drinks, snacks and scientific discussions. Fairness: Our recruitment is open, transparent and merit-based, and all applicants compete on the same terms. We are an Equal Opportunity Employer and all qualified applicants are considered for employment without regard to race, colour, religion, age, sex, sexual orientation, gender identity, nationality, ethnic origin or disability. HOW TO APPLY & SELECTION PROCESS Deadline for applications 16/01/2026 (If no suitable candidate is found, the deadline will be extended) Number of positions available 1 Selection process Pre-selection Will be based on CV, motivation letter & experience, Interviews Short-listed candidates will be interviewed. Job offer Will be sent to the successful candidate after the interview. IRB BARCELONA endorses the Requirements and Principles of the European Charter for Researchers, the Code of Conduct for the Recruitment of Researchers, and Open, Transparent, Merit-based recruitment promoted by the European Commission and follows Equal Opportunities policies. On 9 December, 2014, IRB Barcelona was awarded the "HR Excellence in Research" logo. This recognition reflects the commitment of the Institute to the continuous improvement of its human resources policies in line with the Charter & Code. The Institute works to ensure fair and transparent recruitment and appraisal procedures. Please check our Recruitment Policy. Note: The strengths and weaknesses of the applications will be provided upon request. ABOUT IRB BARCELONA Created in 2005 by the Generalitat de Catalunya (Government of Catalonia) and the University of Barcelona, IRB Barcelona, a Severo Ochoa Centre of Excellence since the first call in 2011, has received the accreditation four consecutive times. The institute is devoted to conducting research of excellence in biomedicine and to transferring results to clinical practice, thus improving people’s quality of life, while simultaneously promoting the training of outstanding researchers, technology