Office Coordinator

hace 2 semanas

Valencia, España Gentoo Media Inc A tiempo completo

GiG Media is now Gentoo Inspired by the fastest and most resilient penguin species in nature, we're here to help our clients and players to get more - more reach, more traffic, more fun. With more than 17 years of experience, Gentoo Media is a leading affiliate in the online casino and sportsbook industry through our extensive portfolio of products and services, featuring our flagship websites AskGamblers, Time2Play, CasinoTopsOnline, WSN, Casinomeister, and our SaaS brand-protection tool GiG Comply.

The Role

Are you the life of the party and passionate about making people feel at home? Then this might be the right opportunity for you

As a key role reporting to the Director of IT Infrastructure and Operations, the Office Coordinator creates and maintains a pleasant work environment, ensuring high effectiveness, communication and safety.

The Operations team's responsibility is to ensure the smooth running of our offices and help to improve company procedures and day-to-day operations.

Ready to help us to keep the good vibes at the office? Apply now


IMPORTANT: to be considered for this opportunity, please upload your updated CV in ENGLISH. CVs in different languages WILL NOT BE CONSIDERED

What you will be doing:
  • Overseeing all aspects of building management including maintenance, lift management, cleaning, catering, and security services.
  • Collaborating with the IT Security Team to ensure a safe environment for employees and external guests.
  • Posting signs around the office
  • Overseeing office moves, refurbishments, updating of floor plans, and ordering furniture
  • Coordinating logistics between company offices, and remote users. Assist in the onboarding process / coordinate with IT and HR
  • Liaising with facility management vendors and purchasing of cleaning material, catering, stationary, and other required services
  • Managing contract and price negotiations with office vendors, service providers, office leases, and parking facilities
  • Providing general support to visitors, and guide them through the registration process
  • Planning in-house or company-wide events, parties, celebrations and all-hands meetings
  • Assisting employee requests via a central support system
  • Coordinating travel requests and other transportation requirements
  • Assisting the HR function of the organization, and ensure health and safety guidelines are up to date
  • Creating and distributing company-wide communication material and key messaging for employees
Who we are looking for:
  • Excellent communication skills in both Spanish and English, written and verbal
  • Strong organizational and planning skills in a fast-paced environment
  • Impeccable attention to detail and analytical skills
  • A creative mind with the ability to suggest improvements
  • Ability to be constantly challenged to provide ongoing service excellence
  • A quick learner, able to rapidly adapt to a dynamic business environment
  • An awesome team player with a positive attitude
  • Proficiency in GSuite, Slack, and other standard required tools such as MS Office
What we're offering
  • Hybrid Work Model: Enjoy the flexibility of blending remote and office-based work.
  • Daily Office Lunches: Varied menu options including vegan choices for a delightful lunch experience.
  • Birthday Leave: It's your special day, so you get a day off to celebrate it
  • 'Me Time Day': Take a paid day off to focus on self-care and your mental well-being.
  • Private Health Insurance with Dental coverage: Generous coverage because we prioritize your well-being
  • Career Progression: We prioritize your professional development and provide support and guidance to ensure your constant growth.
  • Learning Budget: Enjoy diving into learning via platform Learnerbly and enhance your hard and soft skills.
  • Annual Wellbeing Benefit: Each employee receives a €480 budget per year to allocate for purpose from the approved list, that will contribute to their overall well-being.
  • Vibrant Office Culture: Enjoy our lively and supportive office atmosphere daily, complemented by a calendar of both in-house and external events and parties to foster connections with colleagues.


Get more out of Gentoo Media:

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