Transaction Coordinator

hace 3 días

Barcelona, Barcelona, España Mygwork A tiempo completo
Job Summary

This role is with ICON plc, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.

The Transaction Assistant will provide a confidential, proactive, and highly professional personal service to contribute to operational procurement activities, carrying out sourcing and supplier management activities.

The role holder will coordinate Purchase To Pay (P2P) activities between the Procurement Teams and the Accounts Payable or Purchase To Pay Department.

Key responsibilities include developing internal and external relationships with suppliers and cross-functional teams, supporting the review of supplier samples and/or demonstrations with the buying organisation management and user departments.

The Transaction Assistant will report into the Director, Portfolio, Resource and Capacity Management, and will be responsible for processing purchasing requests on OPEX and CAPEX, invoicing management, financial data management, accrual sheets, and other relevant financial operations tasks.

Key responsibilities include:

  • Serving as the first line of contact for Global Clinical Pharmacology Safety Sciences (CPSS) employees and partners.
  • Triage of centralised purchasing mailbox for accurate and prompt generation of POs.
  • Raising purchase requisitions and amending existing purchase orders on behalf of R&D study leaders and CPSS employees.
  • Providing support and developing expertise in finance systems, including Coupa.
  • Developing good relationships with customers and partners, checking the status of Purchase Requisitions (PR) and providing regular updates to customers to ensure there are no delays in purchase orders being generated.
  • Investigating PO issues on behalf of customers.
  • Solving tickets and web requisition issues, as well as serving as a point of contact for outside vendors.
  • Proactively decreasing the number of invoices on hold (IOHs), ensuring a robust procure-to-pay process.
  • Creating and maintaining accurate data records in CPSS in a timely manner.
  • Promoting compliance with established Sponsor's finance policy, standards, and processes.

Requirements:

  • Experience raising purchase orders and managing invoices.
  • Experience working in a high-volume, performance-driven transactions environment.
  • Experience working in a customer-oriented organisation and track record of delivering high levels of customer service to internal and external customers.
  • Excellent Microsoft Excel skills.
  • Influencing and interpersonal skills.
  • Communication skills.
  • Fluent English.

Benefits of Working at ICON:

Our success depends on the knowledge, capabilities, and quality of our people.

We are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

We offer a comprehensive and competitive total reward package that comprises an excellent level of base pay, as well as a wide range of variable pay and recognition programs.

We also offer best-in-class employee benefits, supportive policies, and wellbeing initiatives tailored to support you and your family at all stages of your career – both now and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment.

All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.

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