Insurance Operations Coordinator

hace 1 semana

Madrid, Madrid, España U Trust Insurance Agency LLC A tiempo completo
Job Title: Insurance Operations Coordinator

U Trust Insurance Agency LLC is a rapidly growing insurance provider with operations across 28 US states. We are committed to delivering excellent customer service and innovative solutions to meet our clients' needs.

The Insurance Operations Coordinator will support the company's executives and administrative staff by handling various tasks, ensuring smooth day-to-day operations, and assisting with internal and external communications.

Key Responsibilities:

  • Manage and organize schedules, appointments, and meetings for executives
  • Assist with email management, including drafting, responding, and organizing emails
  • Conduct research and provide summaries or reports as needed
  • Prepare documents, presentations, and spreadsheets
  • Support with project management and follow up on action items
  • Assist in coordinating remote events, meetings, and communications
  • Maintain and update databases, CRM systems, and other digital platforms
  • Handle ad-hoc administrative tasks and projects as assigned
  • Provide excellent customer support and service when interacting with internal and external clients

Qualifications:

  • Proven experience as a Virtual Assistant, Executive Assistant, or similar role
  • Fluent in English and Ukrainian/Russian (both written and spoken)
  • Strong organizational and time management skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
  • Experience with communication tools like Zoom, Microsoft Teams, and Slack
  • Familiarity with CRM and project management software is a plus
  • Strong attention to detail and problem-solving skills
  • Ability to work independently, meet deadlines, and manage multiple tasks simultaneously
  • Excellent written and verbal communication skills

Work Hours:

The work schedule for this position is Monday to Friday, from 8 am to 4 pm Pacific Time.

Benefits:

  • Competitive salary based on experience
  • Fully remote work with flexible scheduling
  • Opportunities for professional development and career growth
  • Collaborative and supportive team environment

How to Apply:

Please submit your resume and a cover letter detailing your relevant experience for the above mentioned position.

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