Administrative Support Specialist

hace 3 semanas

Valencia, Valencia, España Argenta A tiempo completo

About Us

Pen & Tec Consulting is a leading expert in regulatory affairs for the food and animal feed industry and a trusted partner for customers around the world.

We are a dynamic international company with a friendly, customer-focused environment built on teamwork, support, ownership, and transparency.

The Opportunity

We are looking for a confident and proactive Administrative Assistant to join our internal operations team.

This role is essential in supporting the seamless delivery of our business operations.

You will be involved in a variety of administrative and operational tasks, including answering and directing phone calls, managing office deliveries and inventory, and maintaining accurate attendance and time records.

You will also be given the opportunity to handle staff credit card expenses, update supplier information, and review invoices.

This is a fantastic opportunity for a skilled and experienced administrative assistant to further develop their skills and advance their career in a dynamic and fast-paced environment.

Your Duties Will Include

  • Answering telephones and providing information to callers, taking messages, and transferring calls to the appropriate individuals.
  • Managing deliveries in and out of the office, including arranging courier deliveries.
  • Taking responsibility for managing office inventory, ensuring orders are placed and up to date.
  • Managing office attendance for all employees.
  • Maintaining accurate records of hours worked and time logs.
  • Managing staff credit card expenses for the office.
  • Updating and maintaining supplier information and contacts.
  • Uploading and reviewing supplier invoices.
  • Managing company insurance policies.
  • Organizing all company travel.
  • Organizing risk prevention training for staff.
  • Assisting with employee onboarding.
  • Drafting workflows and contributing to digitalizing training.
  • Assisting & supporting the Admin Team with invoicing.

Admin support includes tax-free benefits cards, troubleshooting IT, organizing medical checks, events, etc.

Scheduling introductory calls for clients.

Sending/maintaining NDAs and liaising with the legal team.

Assisting the technical team with submissions as needed.

Suggesting & implementing new initiatives to support the development of the role as required.

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