Document Management Specialist

hace 1 mes


Madrid, Madrid, España Turner & Townsend A tiempo completo

At Turner & Townsend, we're passionate about delivering exceptional outcomes for our clients. Our Digital Management division is expanding its team in Madrid, Spain, and we're seeking a highly organized and efficient Senior Document Controller to join us.

Job Overview

We connect strategy, data, and technology to transform performance. As a Senior Document Controller, you'll be responsible for administering the Common Data Environment (CDE) system, configuring settings, and ensuring its optimal performance. You'll also implement and maintain access controls based on project team roles and responsibilities.

Key Responsibilities
  • Configuration and management: Administer the CDE system, configuring settings, and ensuring its optimal performance.
  • Access control: Implement and maintain access controls based on project team roles and responsibilities.
  • Information standards: Develop and maintain the information management methods and procedures, including user directories, information management protocol, and file naming conventions.
  • Training and support: Provide training to internal and external stakeholders on the use of the CDE, develop and maintain the training and user guides, training logs, and act as the main point of contact for all queries and requests relating to the CDE.
  • Compliance reporting: Undertake regular CDE system audits, reporting on system usage, and accuracy of document metadata, categorization, revision, status, naming, suitability, format, etc.
  • Workflow integration: Work with stakeholders to capture processes and map into document workflows.
  • Archiving and information security: Implement measures to secure sensitive project information, including backups, disaster recovery plans, and archive of historical documentation.
  • Change management: Support technology change management.
  • Continuous improvement: Provide subject matter expertise as required to improve the technology functionality and efficiency.
  • People Management & Leadership: Lead and mentor a team of document controllers, ensuring effective workflow management, adherence to document control standards, and continuous professional development.
About Turner & Townsend

We believe that a better-built industry is a better-built world. We're committed to creating an inclusive environment for all employees and actively encourage applications from all parts of society.

Requirements
  • 10+ years' experience in architecture, engineering, and construction projects across the entire project lifecycle.
  • Administrator-level experience in Bentley's AssetWise.
  • Microsoft Office skills.
  • Highly proficient in spoken and written English, with excellent command (Level C1 Advanced).
  • Excellent interpersonal skills and the ability to communicate with people at all levels.
  • Organized and systematic approach to document and record management.
  • Migration of data between systems.
  • Ability to develop excellent working relationships with the client and project team.
Benefits

We offer a workplace where every person has the opportunity and voice to influence and change. We promote a healthy, productive, and flexible work environment that respects work-life balance. An estimated salary for this role is approximately €60,000 per annum, depending on experience.



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