Office Coordinator

hace 6 días

Madrid, Madrid, España Sin Nombre A tiempo completo

Job Summary

Due to our successful growth, we are adding an Office Coordinator opportunity at Sin Nombre in Madrid. This individual provides support to all employees and managers in office-related topics, as well as providing ad hoc support to team members of the Commercial organization.

Key Responsibilities

  • General office coordination duties
  • Manage schedules, calendars, and appointments
  • Main point of contact for the serviced office reception and management teams
  • Order office badges for new employees and contractors
  • Screen and manage incoming calls, mail, and deliveries directed from serviced office reception
  • Prepare outgoing mail, parcels, couriers
  • Responsible for implementing and maintaining all office-related procedures
  • Ensure office space and meeting room is kept tidy and presentable
  • Procure and maintain adequate supplies for the office
  • Key contact for key service providers such as Travel, Communications, Insurance etc.
  • Coordinate & follow-up all confidential document storage, retrieval, and waste management
  • Maintain and support staff with corporate stationery such as business cards, letterheads, envelopes etc.
  • Facilities maintenance support
  • Collaborate with Sin Nombre facilities team & serviced office team on building maintenance, ensuring the good state of all office furniture and premises, and reporting all material deficiencies & timely follow up on repairs
  • Undertake and coordinate building safety requirements including fire warden and evacuation training and procedures
  • Coordinate with suppliers and service providers for all tenant maintenance responsibilities and office equipment
  • Work closely with IT Support in relation to communication, security, workstation, and office equipment systems
  • Receive and send incoming & outgoing IT equipment.
  • Meetings and Events Coordination
  • Organise and/or support the organisation with general meetings, townhalls, off-sites etc

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