Contract Creation and Coordination Manager

hace 3 semanas

Barcelona, Barcelona, España Bayer A tiempo completo

At Bayer, we're driven to solve the world's toughest challenges and strive for a world where health for all and hunger for none is no longer a dream, but a real possibility.

Contract creation and coordination manager

The contract creation and coordination manager plays a crucial role in managing all study-level contracts under the responsibility of Clinical Development Operations and Oncology Development Operations. This expert advises all functions with in-depth knowledge in contracting of external partners, including Contract Research Organizations (CROs), specialized service providers, laboratories, research facilities, clinics, and others.

Key Responsibilities:

  • Drive the contract development and contract amendment process as part of a study or project team.
  • Review contract terms and language, ensuring consistency and highlighting issues to Legal/Data Privacy/Procurement as needed.
  • Maintain knowledge of contracted activities, including potential cost implications.
  • Act as the point of contact for Study Teams for contractual topics for their assigned studies.
  • Liaise with internal and external partners to accurately communicate contract statuses and issues.
  • Negotiate costs to support Procurement and the study team.
  • Ensure alignment of cross-functional contractual topics through interactions with different counterparts.
  • Effectively communicate with colleagues on different professional levels in an international and multi-cultural environment.
  • Seek support and guidance from the Bayer Local Organization as needed.
  • Work effectively and support the Bayer Local Organization on complex contracts/projects.
  • Identify process improvement opportunities.
  • Facilitate the smooth and timely development, administration, execution, and tracking of global contract execution.
  • Exercise clear decision-making with regard to issue identification and troubleshooting to achieve contract execution.
  • Manage internal and external contract signature processes.
  • Confirm smooth communication with external vendors and arrange distribution and countersignature.
  • Provide final signed contracts for the Trial Master File (TMF).
  • Organize, maintain, and electronically track all contracts and related documents.
  • Initiate and coordinate the Purchase Order preparation.
  • Provide technical support to the global core team with invoice process management and payment tracking.
  • Provide technical expertise of the budget and payment systems.
  • Facilitate quality checks of accruals, set up, and processing of accruals in the WPA system.

We're looking for:

  • Bachelor's/Master's degree in Business Administration, Pharmaceuticals, Life Sciences, or equivalent.
  • Minimum 3 years' experience working in procurement/contract management.
  • Strong familiarity with project management methodologies and best practices.
  • Advanced training or certification in finance or legal-related functions a plus; experience with financial tasks a plus; knowledge of the clinical development lifecycle/drug development process.
  • Ability to effectively influence without hierarchical authority.
  • Willingness to embrace change and work in a changing environment.
  • Thorough written and oral communication skills in English.
  • Able to work collaboratively with all levels of the organization.
  • Proven ability to work under pressure and willingness to travel.
  • Fluent in English.

We offer:

  • A flexible hybrid work model, with the option to work within the EU and 1 month/year outside the EU.
  • Career development with wide access to professional development tools and trainings.
  • Competitive salary.
  • Annual medical check-up.
  • Meals subsidy in the office.
  • 2 additional annual leave days after 3 years in the company.
  • Life and Accident Insurance.
  • 100% salary coverage in the event of medical leave.
  • In-house medical service at Bayer premises open 5 days a week for 8 hours.
  • 24-hour psychological, medical, and social care for employees and family.
  • Subsidized sports groups, physiotherapy service, online gym.
  • At Bayer office: fitness room, home packaging and laundry, bicycle parking.

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