Multilingual Office Manager for T2S Global Management

hace 5 días


Madrid, Madrid, España T2S Global Management A tiempo completo

Company Overview

T2S Global Management is a premium service provider in the education sector, operating from Barcelona and Madrid, Spain. We cater to international students by offering personalized services tailored to their needs. Our offerings include accommodation assistance, residency card procurement, insurance arrangements, airport pick-up facilitation, and bank account opening assistance. Our mission is to enhance the study-abroad experience through essential, premium, and VIP services.

Job Description

We are seeking an organized and proactive Office Manager to support and ensure smooth operations at our Madrid branch. Initially, this role will be part-time for 4-6 months, with plans to transition to full-time as operations grow. The Office Manager will oversee administrative tasks, manage office resources, provide customer support, and supervise day-to-day office administration.

Estimated Salary Range: €40,000 - €60,000 per annum, depending on experience

Requirements

A Bachelor's degree in business administration, communications, or a related field, combined with 2-4 years of experience as an administrative or office manager. Strong organizational skills and a proactive approach to problem-solving are essential. Excellent written and verbal communication skills in both Spanish and English are required. Ability to work independently in a dynamic, multicultural environment is also necessary. Proficiency in Microsoft Office Suite and Google Workspace is mandatory. Experience in the education sector is a plus.

Necessary Skills and Qualifications

  • Strong communication and customer service skills
  • Administrative and office management expertise
  • Familiarity with office equipment
  • Excellent organizational and time management skills
  • Analytical abilities and exceptional attention to detail
  • Interpersonal skills and advanced computer skills

Key Responsibilities

  • Manage day-to-day office operations, oversee general functions, and report to management
  • Organize meetings, coordinate appointments, schedules, and manage staff calendars and databases
  • Maintain filing systems, manage office supplies, oversee IT infrastructure, and track inventory
  • Provide guidance to staff on office management issues and respond to their queries
  • Oversee client experiences, handle mail, and direct phone calls
  • Manage correspondence, complaints, and inquiries
  • Serve as the primary contact for inquiries and visitors, ensuring a warm, welcoming atmosphere
  • Support onboarding for new staff members and coordinate team schedules
  • Assist with HR and financial tasks, such as processing timesheets and managing office expenses
  • Collaborate with the Barcelona headquarters to maintain consistent standards and share insights on student needs in Madrid
  • Organize events or sessions to support students' transition and adjustment
  • Handle bookings for transport and accommodation
  • Prepare letters, presentations, and reports


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