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Administrative Coordinator
hace 1 mes
About Argenta :
The Opportunity :
We are seeking a highly skilled and experienced Administrative Coordinator to join our internal operations team at Argenta. This role is essential in supporting the seamless delivery of our business operations. This opportunity will allow the successful candidate to be involved in a variety of administrative and operational tasks, including managing office inventory, maintaining accurate attendance and time records, and handling staff credit card expenses. You will also be given the opportunity to update supplier information, review invoices, and manage company travel.
Your Key Responsibilities :
- Manage office inventory, ensuring orders are placed and up to date.
- Be responsible for managing office attendance for all employees.
- Maintain accurate records of hours worked and time logs.
- Manage staff credit card expenses for the office.
- Add & maintain supplier information and contacts up to date.
- Upload and review supplier invoices.
- Manage Company insurance policies.
- Organise all company travel.
- HSE: organise risk prevention trainings for staff.
- Assist with employee onboarding (coordinate office / IT equipment, stationery, and set up devices / software).
- Draft workflows and contribute to digitalising training.
- Assist & support Admin Team with invoicing.
- Admin support: tax-free benefits cards, troubleshooting IT, organise medical checks, events, etc.
- Schedule introductory calls for clients.
- Send / maintain NDAs and liaise with the legal team.
- Assist technical team with submissions as needed.
- Suggest & implement new initiatives to support the development of the role as required.
Requirements :
- Dedicated and dynamic individual who excels in teamwork.
- Great flexibility in various tasks presented.
- Critical thinking and problem-solving skills.
- Personal responsibility for quality of work.
- Ability to manage workload efficiently.
- Positive and polite communication with colleagues, clients, and suppliers.
- Strong organisational skills.
- Clear and concise writing.
- Commitment to continuous learning and career progression.
