Cloud Operations Coordinator

hace 9 horas

Marbella, Málaga, España Nexgen Cloud A tiempo completo
Executive Assistant to the Chief Strategy Officer

NexGen Cloud is a rapidly growing IaaS company focused on delivering cutting-edge cloud solutions and infrastructure services. Our GPU cloud infrastructure solutions accelerate innovation in industries such as Artificial Intelligence & Machine Learning, VFX & Rendering, Data Science & IoT, and Computer Aided Engineering & MDO.

We are dedicated to empowering our clients to navigate the complexities of the digital world and achieve success through scalable, secure, and affordable solutions. At the heart of our organization stands a talented, experienced, and motivated team who strive to make a lasting impact on the tech world.

Position Summary:

The Executive Assistant (EA) to the Chief Strategy Officer (CSO) provides indispensable support to the CSO, ensuring seamless daily operations and contributing to the overall efficiency and success of the organization.

This role involves meticulous calendar management, travel coordination, and communication oversight, enabling a focused and productive work environment. Additionally, the EA handles inbox management, including document chasing, legal collaboration, and cross-team coordination, facilitating smooth communication and information flow.

Key Responsibilities:

  • Calendar Management: Schedule and coordinate appointments, meetings, and events for the executive, including coordination with other senior management team (SMT) members. Manage the executive's calendar, ensuring efficient use of time and prioritization of important tasks.
  • Inbox Management: Summarize and manage all correspondence as the gatekeeper. Chase documents and follow up on outstanding items. Collaborate with the Legal team on document requests and information management. Coordinate with teams across different business units.
  • Travel Coordination: Arrange and coordinate travel plans, including flights, accommodations, and transportation in conjunction with the Travel Manager. Prepare detailed travel itineraries and ensure all necessary arrangements are in place.
  • Communication Management: Draft and respond to correspondence on behalf of the executive. Disclose information about new starters and set up one-on-one meetings.
  • Meeting Support: Prepare meeting agendas, materials, and presentations. Attend meetings, take minutes, and follow up on action items.
  • Information Management: Organize and maintain files, documents, and records for easy accessibility. Conduct research and compile information as needed for various projects.
  • Office Administrative Support: Provide general administrative support and oversee office management. Act as a liaison between the executive and other staff members.
  • Project Coordination: Assist in planning and coordinating special projects or events. Monitor project timelines, track progress, and ensure deadlines are met.

Estimated Salary Range: $65,000 - $85,000 per annum

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