Executive Administrator in Madrid

hace 3 semanas


Madrid, Madrid, España Barco A tiempo completo

Company Overview

Barco is a leading company in the field of display and collaboration solutions, dedicated to creating innovative products that enhance the way people connect and communicate. Our team is passionate about delivering exceptional results and providing unparalleled customer experiences.

Job Description:

We are seeking an experienced Executive Administrator to join our team in Madrid. As a key member of our local team, you will play a vital role in supporting the smooth operation of our office, ensuring that all administrative tasks are completed efficiently and effectively.

Key Responsibilities:

Manage schedules and deadlines to ensure seamless coordination of tasks and projectsSupport Personnel Management by handling payroll, expense reports, leave, sick leave, fuel, training, employment contracts, onboarding/departure of employees, and serving as a point of contact for the team on these mattersSupport Supplier Accounting Management by opening accounts, verifying and following up on transactionsPerform various Administrative Tasks such as purchasing supplies, handling mail, archiving, and answering phone callsResponsible for the office's reception, maintenance, security, and air conditioning maintenanceEnsure smooth and adequate information flow within the companyOrganize, improve, and maintain administrative proceduresImplement headquarters' procedures and directives locallyEnsure operations comply with policies and regulations

Working Relationships:

Country Manager: direct liaison with the CMLocal Team: main contact for the local team and communication to the local team on all administrative mattersCentral HR Team: main contact on HR-related issuesCentral Finance Team: main contact on financial mattersExternal Suppliers: related to the Madrid office, payroll partner, training organizations

Specific Professional Knowledge:

Bac+2/+3 in administration management or equivalentGood knowledge of supplier accounting mechanismsKnowledge of office management procedures, department-specific policies, and legal rulesProficient user of MS OfficeAnalytical mind capable of problem-solvingAble to handle confidential data and subjects (HR, Suppliers...)Excellent organizational and multitasking skillsGood interpersonal skills and team spirit

Estimated Salary:€40,000 - €50,000 per annum, depending on experience and qualifications, plus benefits package including health insurance, pension plan, and paid holidays.



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