Program Management Specialist

hace 2 meses

Sant Cugat, Barcelona, España Ambit A tiempo completo
Program Management Officer

We are seeking a highly skilled Program Management Officer to join our team at Ambit. As a key member of our organization, you will be responsible for providing comprehensive program management services to one of our clients, a multinational pharmaceutical company.

Key Responsibilities:
  • Integrated Planning and Monitoring: Develop and maintain a comprehensive integrated program plan, ensuring dependencies are identified and effectively managed.
  • Dependency and Resource Management: Identify inter-project dependencies and create a resource plan detailing roles and responsibilities.
  • Continuous Plan Updates: Regularly update the program plan based on changes in project planning.
  • Financial Management Support: Assist in all aspects of program financial management, including budget setting, tracking actuals and forecasts, and working with the financial controller.
  • Vendor and Contract Management: Initiate the vendor contract approval process and manage accruals and year-end provisioning.
  • Documentation and Proposal Contributions: Contribute to planning documentation, including the program contract, business case, and ensure informed business case and integrated plan.
  • Project Contract Drafting: Draft project contracts and collaborate with project managers to align contracts with plans.
  • Document Management: Manage the program's documentation, including version control and access management on shared sites.
  • Meeting Coordination and Reporting: Organize planning, status, and steering committee meetings, taking minutes and ensuring action items and decisions are tracked.
  • Risk and Issue Management: Maintain the program's risk register, administer the action/issue log, and escalate issues as needed, ensuring portfolio reports are accurate and up-to-date.
Requirements:
  • Planning: Ability to create and monitor complex integrated program plans, ensuring dependencies are identified and effectively managed.
  • Risk Management: Capable of supporting program/project managers with risk identification and control, and administering the program's risk register.
  • Issue Management: Proficient in supporting the program manager in identifying issues that threaten the program and administering the program's issue register.
  • Change Management: Supports the program manager by ensuring that changes to the program are controlled and managed effectively.
  • Stakeholder Management: Supports the program manager by ensuring stakeholders are correctly identified and their communication needs are met.
  • Information Management: Ability to manage complex data flows, ensuring information management systems maintain the safety and integrity of the program's data.
  • MS Office Skills: Advanced skills required in MS Excel.
  • MS Project Skills: Advanced skills required in MS Project.
  • SharePoint: Competency in SharePoint (training will be provided if necessary).
  • P360 (MS Project and UMT Tool): Familiarity with P360 (training will be provided if necessary).
  • Microsoft Power BI: Advanced Power BI skills.
  • Language: Excellent English language skills (oral and written).
  • European citizenship or work permit in Spain: Required.
  • Availability to travel regularly: Required.
Working Conditions:
  • Salary package based on your profile: We will discuss this in our first call.
  • Permanent Contract: Yes.
  • Flexible Retribution Program: Medical insurance, public transport ticket, and childcare check.
  • Discounts on gym network: Andjoy.
  • Learning & Development: Yes.

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