Payroll Specialist
hace 4 semanas
We are seeking a highly skilled Payroll Administrator to join our team in Madrid, Spain. As a key member of our payroll team, you will be responsible for the day-to-day payroll operations for our company(ies) in Spain.
Key Responsibilities- Process monthly payroll for our growing workforce in Spain
- Liaise with in-country partners on payroll calculations, employee payments, and third-party payments to benefit providers
- Assist with time-keeping system implementation in Workday
- Serve as a subject matter expert on Workday and assist with employee and manager questions
- Manage time sheet collection and audit data within Workday
- Prepare project time allocations
- Partner with the business to propose and review recommendations to better manage working schedules, control overtime, and maintain labor requirements
- Manage flexible benefits enrollments and changes. Coordinate payment and reconciliation process with accounting
- Audit monthly, quarterly, and year-end payroll and tax reports, filings, and government notifications
- Manage shadow tax payroll processing and review local tax filings for US expatriates working abroad
- Review and authorize expatriate expenses. Manage intercompany billing of expatriate costs
- Prepare training materials and conduct training sessions informing employees and managers of local employment requirements and working hour rules
- Collaborate cross-functionally with departments such as HR, Accounting, and Treasury
- Ensure that all local laws and compliance matters are followed
- Prepare company work center registration details for registration of new sites in different states/provinces
- Create and run reports as requested by internal parties (Workers Compensation, Accounting, Asset Management, Plant Manager, etc.)
- Demonstrate a high level of responsiveness to inquiries and requests from managers and employees
- Develop processes and procedures for the payroll function in accordance with business requirements
- Assist with discovery and implementation of new payrolls within Europe
- Perform other duties and special projects as assigned
- High school diploma or equivalent required
- 4+ years of Spanish payroll experience
- Full professional proficiency (both written and verbal) in English is required. Any other language is an advantage
- Proven knowledge of Spain Labor Law, payroll concepts, practices, and procedures
- Ability to partner with and manage multiple vendors
- Strong analytical and mathematic skills
- Ability to adhere to monthly, quarterly, and annual department-driven deadlines
- Familiarity with Excel and other Microsoft Office products is required
- Strong coordination and organization skills with attentiveness to deadlines and accuracy
- Technical courage - ability to work with a variety of HR-Tools (working knowledge of Workday preferred) and passion for numbers and data
- Experience with expatriate payroll processing a plus
- Multi-site, multi-entity, multi-CBA organization experience preferred
- Experience with Portugal payroll management a plus
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