Portfolio Property Manager

hace 3 días

Madrid, Madrid, España P3 Logistic Parks A tiempo completo
About P3 Logistic Parks

P3 Logistic Parks is a leading investor, manager, and developer of European warehouse properties with a portfolio of over 8.5 million square meters under management. With a strong presence in 11 countries, we have been actively investing and developing in European markets for over two decades. Our commitment to sustainability and customer satisfaction drives our approach to developing environmentally friendly, high-standard warehouses.

Our Culture

At P3 Logistic Parks, our core values of Integrity, Teamwork, Excellence, and Ambition guide our actions and decisions. Our size and stability enable us to take a global view while maintaining an agile and flexible approach to local real estate markets. We foster a collaborative environment that encourages personal growth and recognizes outstanding performance.

Job Description

We are seeking an experienced Portfolio Property Manager to join our team in Madrid, Spain. The successful candidate will be responsible for coordinating the Property Management in-house team, managing the portfolio strategy within the tenant, and overseeing lease contract conditions. Key responsibilities include:

  • Coordination of the Property Management in-house team: technical and financial
  • Management of the portfolio strategy within the tenant
  • Lease contract conditions management: security deposits and legal deposits, indexation, service charges reconciliation process
  • Capex and Opex execution responsible: preparation of the annual budget, maintenance forecast, major works, Capex, and 10-year major item budget/Capex when available
  • Regular report on the situation of Opex and Capex execution situation: budgeted/not budgeted
  • Coordination and supervision of the Capex Budget and Forecast execution - Long-term investment plan of the assets to increase portfolio value
  • Coordination and management within the technical Property management team of the tenders, purchase orders, design and construction contracts, interventions, proceedings, documentation, legal, technical, and commercial checks, payments, etc. in relation to: fluids/consumptions, regular and occasional controls, regular, occasional, and major maintenance, current repairs, major repairs, and capital expenditures
  • Regular site visits (at least one per quarter), and when needed by tenant request or significant capex execution ongoing
  • Tenant meetings whenever necessary
  • Follow-up and fulfillment of all insurance requirements - handle claims (declaration, technical expertise, quotes, repairs, etc.), negotiation on reimbursement, follow-up with tenants
  • CRM management (YARDI) to have the updated info uploaded on time: Budgeting process, quarterly forecast, invoicing
  • Coordination of periodic technical inspections
  • Set-up, handle, prepare all documentation for hand-over and hand-back of premises to and from tenants: perform the handover procedure: inspection of the premises with the tenant, identifying and proper documentation (written description and photos) of all defects, manage repairs
  • Assist in leasing of rentable space in terms of keeping schedule and warnings to lease ends/break notice dates, coordinating and carrying out inspections, and preparing cost estimations for tenant fit-outs and other works
  • Draft and submit to Asset Management the corresponding Investment Memorandums to request for approval the Capex or repairs and maintenance activities
  • Liaise with the public authorities in all day-to-day matters
  • Calamity availability: Property Manager should be reachable 24 hours per day, 7 days a week, for emergency complaints and calamity in case it occurs
Requirements

To be successful in this role, you will need:

  • University degree in Technical Engineering/Architecture (Real Estate MBA possible)
  • Commercial skills - negotiation skills
  • 4-5 years of experience in the property management field
  • English language knowledge (min. B2 level)
  • Attention to detail
  • Team player
Why Join Us?

P3 Logistic Parks offers a dynamic collaborative working environment with a passionate team of colleagues across 11 countries. We provide attractive annual bonuses, generous budgets for trainings and continuous development opportunities, and individual language courses. Our employee assistance programs support your well-being and career growth.

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