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Corporate Receptionist

hace 2 meses

Madrid, Madrid, España Jones Lang LaSalle Incorporated A tiempo completo

About Us

Jones Lang LaSalle Incorporated is a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying, and investing in real estate.

Job Summary

The Workplace Experience Ambassador team are the owners of the internal and external visitor experience. The role exists to provide the highest possible standards of engagement with our internal and external customers through all front-of-house and meeting & event services.

Key Responsibilities

  • Take ownership of the internal and external visitor experience, to ensure all interactions leave the customer with a positive, memorable experience
  • Delivery of all core front of house services such as sign-in, badging, luggage, lost and found, and deliveries
  • Receive, direct and relay telephone, email, and other queries via front of house
  • Greet, assist and direct candidates/new hires/visitors and the general public appropriately
  • Continual awareness of all onsite events, to ensure visitor experience is personalized and optimized
  • Proactively contribute to maintaining the highest standards of presentation and functionality across the identified front of house and meeting and event areas, with great attention to detail
  • Undertake physical setup of meeting and event spaces, in line with team guidelines and EHS considerations
  • Monitor meeting room environments including furniture, signage, equipment, temperature, fabric, and consumables, ensuring fine detail is captured
  • Create and efficiently maintain up-to-date outlook, conference room finder, and SharePoint room booking systems for the identified meeting and event spaces
  • High awareness of local area services such as shops, restaurants, hotels, and transport, in order to support customers
  • Daily liaison with one-team partners such as security and janitorial teams on the coordination of meetings and events
  • Provide timely, accurate & personalized response to meetings and events enquiries
  • Work flexibly in different settings as part of the team
  • Coordinate the daily updating of room booking displays in line with local/regional processes
  • Play a key part in supporting onsite space audits and walk-the-store processes
  • Support and cover other facilities team services as required, such as Trouble Ticket requests, incoming/outgoing mail and courier services, site inspections, and one-off or administrative tasks

Requirements

  • Experience in reception, concierge or related field
  • Previous catering or hospitality experience is desirable
  • Excellent people skills and ability to interact with a wide range of client staff and demands
  • Previous experience of working within a high-profile corporate environment
  • Facilities Management exposure would be beneficial
  • Fluency in English and local language
  • Strong PC literacy and proven ability to manage daily activities using various systems.
  • Very high attention to detail
  • Outstanding customer service skills with the ability and confidence in communicating to customers at all levels, both written and verbal.
  • Ability to maintain professionalism at all times and be an ambassador of the team.
  • Be an excellent team player with the want to go above and beyond for each other

What We Offer

  • You'll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
  • Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits, and pay.
  • Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...