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Administrative Assistant for Adjunct and Visiting Faculty Department

hace 2 meses

Madrid, Madrid, España IE University A tiempo completo

About IE University

IE University is a leading institution in business education, founded by and for entrepreneurs with 50 years of experience. We have disrupted traditional teaching methods and foster a hands-on approach to learning. Our high-level faculty brings real-world experience into the classroom, and we empower students to make their mark on the world.

Our Mission

We foster positive change through education, research, and innovation. Our purpose is to provide students with the skills, knowledge, and environment needed to make a difference. We are a supportive and international community that lasts a lifetime.

Our Values

We are driven by innovation and entrepreneurship, constantly staying at the cutting edge of higher education. We value diversity and harness the power of people while understanding and embracing the importance of humanities.

About the Role

We are seeking an Administrative Assistant to join our Adjunct and Visiting Faculty Department. The successful candidate will provide administrative support to the Vice Dean and professors, working with other team members to carry out administrative tasks related to the department's successful performance.

Key Responsibilities

  • Schedule meetings and book classrooms
  • Arrange travel, transport, and accommodation
  • Organize and support events, conferences, caterings, meetings, and graduations
  • Manage databases and filing systems
  • Process suppliers, reimbursements, and expenses reports
  • Compile and update databases with professor information
  • Prepare and distribute documents
  • Translate documents
  • Support the Faculty Web page
  • Perform other activities required by the department

Requirements

  • Bachelor's degree required, Master's degree valued
  • Fluent in English and Spanish (written and spoken)
  • Proficient in Microsoft Office
  • Teamwork skills, problem-solving skills
  • Good communication skills, ability to prioritize and multitask
  • Organization skills, detail-oriented, positive, can-do attitude
  • Trustworthy, accountable, punctual