Office Manager – Executive

Office Manager – Executive & Legal Assistant – GBS SpainAumente sus posibilidades de conseguir una entrevista leyendo la siguiente descripción general de este puesto antes de presentar su candidatura.Join to apply for theOffice Manager – Executive & Legal Assistant – GBS Spainrole atThe Duracell CompanyJob DescriptionThis role is crucial in supporting our Senior Director and ensuring the smooth daily running of the Duracell E&A Legal Department and GBS Barcelona Office. The successful candidate will have experience working as an Executive Assistant to a Director, a Legal Assistant to the Legal Department and the Office Manager of the Duracell GBS Barcelona Office. Good organization and communication skills are essential for this role, with the ability to work autonomously and as part of a team. A positive proactive attitude is key, with both attention to detail and self-motivation and keeping confidentiality.ResponsibilitiesMain Duties & ResponsibilitiesExecutive AssistantCoordinate and maintain the Director’s calendar, scheduling meetings, appointments, and making travel arrangements to optimize time and efficiency.Draft, review, and send emails, letters, and other communications on behalf of the Director.Organize meetings, prepare agendas, take minutes, and follow up on action items.Monitor and reconcile expense reports for the Director and assist with budget management tasks.Handle sensitive information with discretion and uphold the highest level of confidentiality.Office ManagerSupervise all aspects of daily office functions, resolve operational issues promptly, and ensure efficient workflows.Manage staff calendars, arrange meetings, and end-to-end company events, including logistics and budgeting at both global and local levels.Monitor inventory and coordinate maintenance and repairs of office equipment to minimize disruptions.Manage distribution lists and communications.Oversee financial transactions and records, manage supplier relationships and contracts, and handle all aspects of purchase order administration.Support HR in processes such as visa applications and immigration procedures.Assist teams in other global areas including tax, IT, B2B, and marketing, when holding events in Duracell GBS Barcelona.Legal AssistantManage matter creation and cloning, coordinate review and approval routing, set up vendors, and oversee system administration and delegation tasks.Support compliance accrual processes and assist in maintaining adherence to legal and regulatory requirements.Assist the Legal Director for E&A in reviewing and processing legal invoices.Act as a liaison between the organization, external legal counsel, and internal teams, ensuring effective communication and timely resolution of legal matters.Soft SkillsExcellent organizational skills and ability to prioritize deadlinesIndependent and proactive in prioritizing workloadExceptional communication skills, both verbal and writtenDisplay professionalism, confidence and assertiveness when handling sensitive informationVery high standard of systems and accuracy specifically Outlook, Excel and PowerPointStrong attention to detail and accuracyAgileSelf-MotivationPositive AttitudeBenefitsHybrid position: Work from home + Barcelona OfficeHome AllowanceWellness plan: WellhubTicket Restaurant: EdenredPrivate Health InsurancePension Plan & Life InsuranceBirthday BreakfastPersonal development through local and international trainingsCoworking atmosphere: interactive & international work environment, activities & networking eventsFlexible & International culture: Diversity, Equity & InclusionDuracell gathering events & celebrationsQualificationsMin. 2 years of Assistant/Office Management experienceExperience in budget management for events/office suppliesExperience in raising POs and managing suppliersEvents management experience advantageousGood-level in Microsoft Office, including Outlook, Excel, PowerPointBachelor’s degree in human resources, Business Administration or similarExecutive Assistant / HR certifications preferredLegal knowledge (would be a plus)Professional English and SpanishAbout UsDuracell is the world’s leading manufacturer and marketer of high-performance alkaline batteries, complemented by a portfolio of high quality, market leading specialty, rechargeable and professional batteries. Duracell’s products power numerous critical professional devices across the globe such as heart rate monitors, defibrillators, telemetry devices, smoke detectors, fire alarms, automated valves and security systems. As the leader in the professional power category, Duracell has a rich history of innovation, continuously introducing batteries that are smaller, thinner, with more energy and longer lasting than competitive brands. Since March 2016, Duracell has found its permanent home within Berkshire Hathaway, and will continue to focus on sustainable growth, industry-leading innovation while creating long‑term value for our customers and consumers. xsgfvud At Duracell, integrity, end‑to‑end accountability across all levels, fast decision‑making and a “can do” attitude is highly valued.Seniority levelEntry levelEmployment typeFull‑timeJob functionAdministrativeIndustriesManufacturing#J-18808-Ljbffr