Personnel Administration and Labour Relations

hace 6 meses

Barcelona, España Center for Genomic Regulation A tiempo completo

**The Institute**

The Centre for Genomic Regulation (CRG) is an international biomedical research institute of excellence, based in Barcelona, Spain, with more than 400 scientists from 44 countries. The CRG is composed by an interdisciplinary, motivated and creative scientific team, which is supported both by a flexible and efficient administration and by high-end and innovative technologies.

In April 2021, the Centre for Genomic Regulation (CRG) received the renewal of the 'HR Excellence in Research' Award from the European Commission. This is a recognition of the Institute's commitment to developing an HR Strategy for Researchers, designed to bring the practices and procedures in line with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers (Charter and Code).

Please, check out our Recruitment Policy

**The role**

An exciting opportunity has arisen to join our People Team at the CRG in Barcelona. We offer the opportunity to foster your skills and expertise within a motivating and challenging work environment with a culture that is open and innovative.

We are seeking an experienced Personnel Administration & Labour Relations Coordinator to implement and maintain the centre’s personnel administration and labour relation programmes, policies and procedures advising and coaching managers and employees on labour topics. As a Coordinator you will oversee the daily operations of the payroll, contract management and compensation managing end-to-end processes to ensure personnel life-cycle is timely, accurate, and compliant.

Reporting to the Head of People, the main responsibilities of the _Personnel _Administration & Labour Relations Coordinator_ will be:
Team Coordination:

- You coordinate/monitor daily activities and goals of the area (two people) ensuring planning and tasks agreed are run in a timely and proper manner. You report deviations, if any, and propose alternatives.
- You follow the objectives of the area and report on a monthly basis their status.
- You build a supportive environment within the team fostering collaboration and good practices.

Personnel Administration:

- You act as an advisor and main contact point for Personnel People policies, process guidance and compliance interpretation by creating a true strategic partnership with hiring managers and employees, assessing them, coaching them and driving elements of the people strategy for the groups of responsibility.
- You coordinate monthly payroll with the external payroll service provider.
- You ensure compliance with the legal aspects and manage the entire life cycle process from the hiring until the leaving process (initial working contract, compensation, renewals/ modifications and contract’s termination ).

Labour Relations:

- You advise managers and employees in work relations topics aiming to resolve any day-to-day issues that may arise.
- You participate in the regular communication with the different CRG Communities Representatives by contributing to negotiate request raised by the employees.

Policies & Procedures:

- You manage, improve and scale various administrative processes such as payroll process, contract management processes, KPIs process, ERP processes and review process administrations.
- Proactively document any new policies, and amend any existing ones requiring updates.

Reporting, Metrics & KPIs:

- You track and report on key HR metrics like headcount/FTE, salaries’ evolution, cost per hire, forecast scenarios and so on.
- You oversee and improve the set of strategic KPIs for your area of expertise, analysing and proposing improvement measures.

Projects:

- You drive and/or collaborate in specific projects such as “Time record”, “Salary record”, “Business Process Management”

Budgeting:

- You participate in the reporting and personnel costs by Labs/Units/Department (actuals and forecast), and helping create personnel budgets.

**Whom would we like to hire?**

**Professional experience**
- Extensive experience in the position offered (minimum 5 years);
- Deep knowledge of Spanish labour laws;
- Wide experience in coordinating a personnel administration area with a small team;
- Proven track record in analysing personnel data and forecasting salary scenarios. High command of excel is a MUST;
- Good understanding of basic financial knowledge;
- Experience of using HR systems (such as Oracle, SAP )

**Education and Training**
- University degree preferably in Labour Relations, Law or related discipline
- Master’s Degree in Human Resources Management

**Languages**
- Fluent in English, Spanish and Catalan

**Technical skills**
- Outstanding knowledge of MS Office, especially Excel and PowerPoint
- Competence in project management
- Extensive knowledge of labour laws
- Deep knowledge of HR programmes and processes (e.g., performance management, talent management, employment laws )

**Skills and Qualifications**
- You are people ori

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