Personal Assistant

hace 1 mes

Barcelona, España AstraZeneca A tiempo completo

At AstraZeneca, we push the boundaries of science to deliver life-changing medicines. This purpose underpins everything we do. It gives us a reason to come to work every day. It reminds us why we exist as a company. It helps us deliver benefits to patients and create value for shareholders. It also sets the context for our employees’ activities and the roles of our teams, partners, and other collaborators.

AstraZeneca has a dynamic environment that fosters collaboration and innovation. We attract top minds, and we nurture and build top talent.

In this role, you will report to the Head of Haematology R&D Clinical Development and support leaders in both Clinical Development and Clinical Operations. You will work in a global team that spans many times zones across the US and Europe.

**Main Responsibilities include**:

- Provides administrative or secretarial services to the senior team, coordinating complex meetings and off-site events, diary arrangements and travel in line with AZ policy.
- Manage Senior Leader calendars, schedule meetings, conference calls, and special events, exercising discretion as to priority and decision-making responsibility.
- Collaborate and coordinate with the Haem R&D support groups, including Head of Business Planning and Operations, Communications Director, HR, and Finance to plan activities seamlessly and generate quality advice to the supporting leadership members on team meetings, agenda, and other operational issues.
- Handle multi-location domestic and international travel arrangements, and time/expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely actions are taken.
- Prepare meeting agendas, presentation materials and minutes.
- Prepare and edit correspondence and general communications for Haem R&D leadership and other team members.
- Lead or assist with internal and external meetings/conferences including delegate support and meeting logistics.
- Provide systems management support of Workday, Capacitor, Assigner, MyTime, and PlanIT to make sure functional information is accurate, assessable, and integrated across networks.
- Controls small projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary.
- As a member of the administrative support community, provide back-up support and other assistance to other administrative staff, including training, and for supplying actively to the on-going development and implementation of shared practices.

**Required Education, Experience and Skills**:

- H.S. diploma required; college degree preferred.
- 5+ years of administrative support experience.
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Experience at strong writing and communication skills, and the ability to interact expertly with executives and employees at all levels.
- Competency with virtual technologies (e.g., MS teams, Zoom).
- Excellent team working, networking and influencing skills.
- Ability to think beyond boundaries of own job, challenges the status quo and seeks opportunities for continuous improvement.
- Able to prioritize time critical assignments.
- Flexible to adapt to constantly evolving needs and deadlines.
- Experience with effectively multitasking in a fast-paced environment while maintaining confidentiality and discretion.
- Ability to demonstrate tact, persuasion and/or negotiation to accomplish the objectives.

**Desired Skills**:

- ** Disability certification of 33% / Certificado de Discapacidad 33%**:

- Experience of providing administrative support in a global corporate environment across multiple time zones.
- Experience in a pharmaceutical or biotechnology firm is desired.

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