Project Coordination Assistant

hace 6 meses

Madrid, España Destinus A tiempo completo

Destinus is an aerospace technology company founded under the belief that in the future distance shouldn’t matter at all. We are therefore building the near-space vehicle and the associated infrastructure. Moving at the border of Space, our hydrogen-powered vehicles are ten times faster than conventional aircrafts, providing the just-in-time backbone for logistics, e-commerce, and supply chain companies who can’t wait. We define a new class of fast: our mission is to bring instantly your stuff at the other part of the world - and we mean it literally.

The Project Coordination Assistant will work closely with the Project Manager and Team Lead to ensure the efficient and timely execution of project tasks. This role requires a detail-oriented individual with excellent organizational skills, capable of managing multiple responsibilities that support the overall project management process.

Tasks

**1\. Order Tracking and Status Reporting**:

- Monitor and track the status of orders, ensuring timely updates and accurate reporting.
- Communicate with suppliers and vendors to obtain and verify order information.
- Maintain an organized record of all order transactions and statuses.

**2\. Documentation Preparation**:

- Prepare and maintain comprehensive business and technical documentation.
- Ensure all documents are up-to-date, properly formatted, and accessible to the project team.
- Assist in the creation of project reports, meeting minutes, and other essential documents.

**3\. Budget and Planning Support**:

- Assist in the preparation and monitoring of project budgets.
- Provide support in the development of project plans and schedules.
- Collaborate with the finance team to track expenditures and ensure budget adherence.

**4\. Manpower Support**:

- Assist in defining manpower requirements and allocation.
- Support the recruitment and onboarding process for project team members.
- Maintain records of project team assignments and availability.

**5\. Communication and Coordination**:

- Act as a liaison between the Project Manager, Team Lead, and other project stakeholders.
- Facilitate effective communication and information flow within the project team.
- Schedule and coordinate project meetings and events.

**6\. Administrative Support**:

- Provide general administrative support to the project team as needed.
- Manage project-related correspondence and handle confidential information with discretion.
- Assist in the development and implementation of project management processes and best practices.

**Requirements**:
**Education**: Bachelor's degree in Business Administration, Project Management, or a related field.

**Experience**: Minimum of 5 years of experience in a project coordination or administrative role.

**Skills**:

- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of project management software (e.g., MS Project, Trello, Asana) is a plus.
- Basic understanding of budget management and financial tracking.
- Ability to work effectively in a team-oriented environment.

**Personal Attributes**:

- Attention to detail and a high level of accuracy.
- Proactive and self-motivated with a strong sense of responsibility.
- Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
- Strong problem-solving skills and the ability to think critically.

**Working Conditions**:

- Full-time position based in an office environment.
- Occasional travel may be required to support project activities.

**Benefits**:
**Destinus is an equal opportunity employer**: we value diversity in our companies and our teams. We do not discriminate based on age, race, religion, colour, country of origin, gender, sexual orientation, or disability status

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