Operations Manager

hace 3 semanas

Barcelona, España Baxter Planning A tiempo completo

Founded in 1993 and headquartered in Austin, Texas, Baxter Planning is a dynamic and rapidly growing company setting the standard for SaaS in the service supply chain planning industry. With sophisticated SaaS (Prophet by Baxter) and PaaS (Planning as a Service) solutions, our technologies and professionals help customers plan billions in service parts inventory every day.

Baxter Planning combines the flexibility of a start up with the stability of an established company, leveraging 27 years of industry expertise to support a rapidly growing customer base. We offer excellent benefits, an exciting and supportive work environment, and work-life balance. Our Barcelona team is a rapidly growing, innovative and creative group of professionals.

**Responsibilities**

**Office Management**
- Ensure that the Barcelona office is a welcoming, safe, and clean environment for employees and customers.
- Direct day to day office services, such as maintenance, repair, mail.
- Maintain inventory of healthy snacks, drinks, and office supplies as needed.
- Execute any operational business tasks as required.
- Provide support to the General Manager of Spain for any office related initiatives.

**Human Resources**

Recruiting and Hiring
- Maintain new hire job postings and correspondence.
- Maintain ATS data and reports.
- Review and screen resumes.
- Conduct prescreen interviews.
- Schedule interviews.

Onboarding and Offboarding
- Manage onboarding procedures for the Barcelona team including background checks, internal onboarding documents and work authorizations.
- Lead employee onboarding sessions to orient new employees to HR policies and processes.
- Coordinate resources with other departments including IT and Center of Excellence to ensure employee has needed equipment, tools, and training schedule.
- Facilitate offboarding procedures including coordinating equipment return, benefit terminations and scheduling exit interviews.

Employee File and Benefit Administration
- Responsible for maintaining employee documents and other sensitive and confidential employee related information with a high level of integrity.
- Update employee changes in HRIS as needed.
- Manage administration of performance review process.
- Perform regular audit of employee files and benefit enrollments.
- Provide first line of support for all internal and external people related questions. Ensure employee inquiries are answered or promptly routed in a timely manner.

Employee Engagement and Appreciation
- Coordinate charitable giving initiatives including employee charitable contribution match.
- Plan and execute internal and external events, such as company meetings, monthly wellness initiatives, employee celebrations, and annual holiday party.
- Organize meals for employees and treats for celebrations; ensure quality, quantity, timely delivery and understand any dietary restrictions; organize meals for meetings with customers, board, etc.
- Assist with employer branding to establish Baxter Planning as an employer of choice including social media campaigns.

**Requirements**:

- Bachelor’s degree preferred, or equivalent experience.
- Fluent in English
- 1 year of full-time experience as an HR Coordinator, Office Manager, or similar position.
- Advanced Microsoft Office skills.
- Strong organizational and problem-solving skills required.
- Ability to handle multiple projects independently and uphold confidential information.
- Strong sense of ownership and attention to detail.
- Able to work both in a team environment and alone with mínimal direction and supervision.
- Good interpersonal, written, and oral communication skills.
- Friendly and professional demeanor.
- Willing to expand role as needed.

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