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Workplace Manager

hace 7 meses

Madrid, España Booksy International Sp. z o.o. A tiempo completo

**Who are we**:
We’re Booksy and we have a passion for keeping the world’s beauty professionals busy and organized. We love connecting clients with their beauty professionals, so they can look and feel their best. Making the appointment process as easy and painless as possible is an obsession of ours. Booksy is the world's leading beauty and wellness marketplace that solves the more complicated aspects of running a beauty business by making the nitty gritty everyday tasks a whole lot more manageable. We allow hair & beauty professionals to spend less time on admin tasks and more time doing what they love.

At booksy we really value you for being you and for your real abilities, so no need to add a photo or personal details (like age, gender, nationality, etc) in your CV.

**Context on the role**:
The Workplace Manager plays a crucial role in ensuring the smooth operation of Booksy's coworking space in Madrid. This position is key to fostering a positive work environment and facilitating high employee engagement through the organization and management of company events and workspace logistics.

**What you’ll do**:
**_
Coworking Space and Office Management:_**
- _Oversee daily operations and coordinate coworking space use._
- _Develop, implement, and oversee office protocols to ensure optimal functioning._
- _Maintain and update inventory lists for office supplies and technological resources._
- _Address unexpected maintenance issues and coordinate solutions._
- _Act as the point of contact for the coworking space provider and team members_

**_ Employee engagement support - Event and Travel Coordination:_**
- _Organize all company face-to-face events and meetings, particularly focusing on ES events._
- _Plan and execute major company events (e.g., summer and winter events, team buildings, offsites) to enhance team morale and engagement._
- _Coordinate travel arrangements, including accommodations and flights for business trips._
- _Contribute to and help organize team activities focused on engagement and morale._
- _Support the P&C team with onboarding new hires when done in person in Madrid, and disseminating P&C-related communications._
- _Maintain a safe and inclusive workplace by adhering to health and safety policies._

**_ Asset and Equipment Management:_**
- _Oversee the procurement and management of office equipment and ensure a comprehensive inventory is kept._
- _Send out equipment such as laptops and phones to new starters._
- _Organize the collection of assets when employees leave._
- _Explore global responsibilities associated with managing a Global Remote Workforce._
- _Support on Ad Hoc projects._

**Skills and competencies requirements**:
**_
Hard skills :_**
- _Event Planning Experience: Demonstrated success in planning and managing corporate events._
- _Administrative Skills: Strong organizational and administrative skills to manage office responsibilities effectively._
- _Professional English Proficiency: Ability to express and understand professional conversations in English._

**_Competencies :_**
- _Excellent Interpersonal Skills: Ability to communicate effectively with team members and external partners._
- _Problem-solving Skills: Aptitude for addressing issues proactively and finding effective solutions._
- _Adaptability: Comfortable managing multiple tasks simultaneously in a fast-paced environment._

**What we offer**:

- The opportunity to be part of something big - the world’s fastest growing beauty marketplace
- Support and ample opportunities for professional growth
- Amazing co-workers across five countries; Offices in Granada & Madrid
- Work + life balance (and we mean it)
- Flexible working hours
- English classes
- Psychologist for our employees, available twice a week
- 50€ per month to use on Booksy services
- Access to a wellness platform where you can earn points and redeem them for discounts on Amazon, Zalando, Decathlon, and HBO. (€20/month)
- Flexible compensation plan: restaurant, transportation, medical insurance, childcare, and training.
- Health insurance paid by Booksy after 1 year of employment
- Discounts on wellness services such as aesthetic medicine, physiotherapy, speech therapy, speech therapy, osteopathy, optics, audiology, psychology, dietetics and nutrition.

**Booksy Values**:
1 People First

2 Act Like an Owner

3 Work as a Team

4 Shoot for the Moon

Sounds interesting? Apply, we're waiting for you

**~ Booksy Team