Junior Facilities Assistant

hace 6 días

Barcelona, España JLL A tiempo completo

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Junior Facilities Assistant

Job description

We are looking for a Junior Facilities Assistant to assist and maintain a safe and well-functioning working environment.

Part of your job will be to regularly check equipment, facilities, and systems (e.g. fire alarms and air conditioners) and identify repair and/or maintenance needs. He/she will also coordinate external suppliers, such as cleaners and hard services.

You will need to be well organized and able to prioritize multiple issues. You will also need to have a basic knowledge of office equipment.

**Requirements and competencies**:
Basic working experience as facilities coordinator or similar role;
Basic knowledge of office equipment and security systems;
Well organized;
Good ability to think quickly during emergencies;

**Responsibilities**:
Supervise office and coordinate with maintenance /service providers, repairs to be carried out in the office including glass sliding doors;
Management and tracking courier shipments (50%). Keep updated delivery addresses as per lists received from HR;
Delivery/distribution of ordinary mail to addressees (in future to be placed in pigeonholes). Hand over certified mail and /or burofax;
Support the Reception/Front Office team;
Attend office supplies from employees;
Together with Finance AC, communicate, prepare and manage the shipment of documentation to the Documentation Archive provider twice a year;
Cafeteria - aligned with Finance AC, act as a point of contact for vendors for any matters, requests, or complaints from staff or vendors;
Replacement of consumables (paper) in the printing areas;
Replacement of water fountains jugs;
Communicate incidents to WTC PAC affecting common areas;
Stock control of office supplies and coffee consumables;
Control/ maintenance of storage rooms (2) located in the parking area;
Keep clean and tidy Facilities Room;
Replacement of DCD sacks;
LI-SS1

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

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