Operations & Administration Manager
hace 2 meses
**ABOUT US**
As one of the largest entrepreneurship networks globally, Bridge for Billions creates, designs, and manages entrepreneurship programs with foundations, corporations, and public entities that have benefited more than **4,000 entrepreneurs **in more than **100 countries. **We exist to enable more early-stage entrepreneurs of all kinds to thrive, generating jobs and solutions for everyone, so our economies sustainably meet the needs of all.
Bridge for Billions, recognized by **Forbes 30 Under 30, Ashoka, and Acumen,** has worked with more than 100 organizations such as **Coca-Cola, Novartis, VISA, and institutions such as the United Nations or IDB Lab** in the development of large-scale entrepreneurship programs. In 8 years, Bridge has grown to a team of more than 60 people from nearly 20 nationalities, with headquarters in Madrid, where most of our team is based; an emerging LatAm HQ in Antigua, Guatemala, with a few team members; and a few people based in different places around the world.
**JOB MISSION**
Bridge for Billions** Operations and Administration Manager** is responsible for ensuring seamless and organized day-to-day operations, logistics, and financial management of the company. This pivotal role demands meticulous attention to detail, adept multitasking, and effective prioritization in a dynamic, fast-paced environment.
**Financial and Accounting Management (60%)**
- Cost center management: Assisting with the monitoring and reporting of expenses for different departments or projects.
- Invoice processing: Verifying, recording, and processing invoices for payment.
- Entity management: Maintaining accurate records for different entities within the organization.
- Bank reconciliation: Comparing bank statements with internal records to ensure accuracy.
- Matching invoices to bank transactions: Ensuring that all invoices are properly recorded and accounted for in the bank statements. Financial analysis: Assisting with financial analysis and reporting to support decision making.
**Procurement and Contracting (20%)**
- Procurement: Supporting the procurement process by researching, comparing and negotiating prices and contracts with suppliers.
**Logistics and Operational Support (20%)**
- Travel logistics management: Organizing and coordinating travel arrangements for team members.
- Office purchases and Project Office support: Purchasing office supplies and supporting project management activities.
**REQUIREMENTS**
**_ Skills we look for in this role in particular:_**
- Advanced English and Native Spanish (or vice versa). Please, we will not make exceptions with this, the interviews will be in English.
- Accounting knowledge
- Financial analysis skills
- Proficiency in spreadsheet software (e.g. Microsoft Excel, Google Spreadsheets)
- Knowledge of financial management software (e.g. QuickBooks)
- Strong attention to detail
- Ability to multitask and prioritize effectively
- Good organizational skills
- Familiarity with procurement processes and contract management
- Knowledge of travel logistics management.
You have a start-up mindset — highly collaborative with an entrepreneurial, roll-up-your-sleeves attitude. You’re not afraid to be responsible for the outcomes of your work and work independently when required.
**_Soft skills_**
- Ethics and Confidentiality: Upholding high standards of professional ethics and handling financial and operational information with confidentiality.
- Time Management: Being able to prioritize tasks and manage time effectively to meet deadlines and maintain smooth operations.
- Strong project management skills as you’ll be working with multiple stakeholders simultaneously.
- Extraordinary attention to detail: you test things yourself before making them public; you dislike when your work has imperfections.
- Can break down problems and think critically.
Resourcefulness and good common sense to approach problems efficiently.
**_Skills we look for in all Bridge team members:_**
- Effective Communicator: You have proven experience in resolving problems and communicating complex ideas clearly to diverse groups in a fast-paced environment.
- Purpose Driven: This position aligns with your life's purpose, the impact you wish to make, and the person you want to become.
- Values Aligned: You embody our core values of Courage, Grit, Empathy, and Gumption.
- Startup Mindset: You're collaborative, entrepreneurial, and willing to take responsibility for your work outcomes, operating effectively even when working alone.
- Proactive & Empathetic: You take initiative, are results-driven, and empathetic in all your interactions with team members, entrepreneurs, mentors, and partners.
- Emotionally Intelligent: You have a deep understanding of people’s needs and expectations and can build trust and engagement quickly.
- Passionate & Curious: You are passionate about your work and have a lifelong desire to learn.
Resilient: You have a growth mindset and the res
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