Women Techeu Project Management Officer

hace 3 semanas

Bilbao, España EIT Manufacturing West, S.L. A tiempo completo

**Full-time position at the EIT Manufacturing West’s Headquarter in Donostia-San**_
- **Sebastián (Spain)**_

**About the position**
Women Tech EU is a 2-years Horizon Europe (HE) project led by EIT Manufacturing West. The initiative offers first-class coaching and mentoring to female founders, as well as targeted funding to help take their business to the next level. The project starts 1st February 2024.

The Project Management Officer plays a pivotal role in ensuring financial transparency, accountability, and compliance throughout the project lifecycle. Their expertise and diligence will contribute to the successful implementation of Women TechEU and the achievement of project objectives.

**Missions and Key Accountabilities**:

- Budget preparation and monitoring: This includes building up detailed project budgets, establishing methods for continuous monitoring of expenditure of all partners and under all Work Packages, early identification of underspending or overspending to initiate corrective actions as needed (including preparation of documentation for contract amendments if needed)
- Administrative support to guarantee efficient and effective financial support to third parties that participate in the action as recipients. This includes supporting the Project Manager in the entire process from call elaboration and selection of beneficiaries to the actual distribution of EU funds.
- Report the action implementation as per HE rules. This includes preparing EIT M’s financial statement and obtaining the Certificate on the Financial Statement (CFS) with the support of the Office manager, gathering the financial statements of all partners (and CFS when needed), as well as contributions to the Technical report from all Work Package Leaders/partners. Ensure that the reports are submitted on time and that they are accurate and complete. Offer reporting advice to all partners: eligible/ineligible costs, direct and indirect costs, budget items, budget flexibility, etc.
- Procurement and purchase management in compliance with EIT M West procurement policy and EU rules: elaboration of vendor contracts, monitoring contract performance to address any issues that may arise, keeping records of all procurement processes, liaising with the Office Manager for invoicing.
- The PM Officer will contribute to bid preparations in collaboration with EIT Manufacturing West External Program Manager.
- The PM Officer will report directly to EIT Manufacturing Women TechEU Lead.

**Qualifications**:

- Bachelor's degree in accounting, finance, business administration, or a related field.
- Master's degree in business administration (MBA) or a related field is a plus.
- Financial or accounting professional certification is a plus.
- 2+ years of experience in financial reporting and accounting.
- 1+ years of experience with EU funding regulations. Knowledge in Horizon Europe program (or former EU RTD Framework Programmes) is a must.
- 1+ years of experience with the Funding & tenders platform.
- International and multi-cultural teams experience is a plus.
- Good command of IT tools (MS Office, Web collaborative tools )
- Fluent in English. Proficiency in Spanish and/or additional European languages is a plus.

**Skills**:

- Strong analytical and problem-solving skills.
- Excellent written and communication skills.
- Attention to detail.
- Ability to work independently and as part of a team.
- You have a strong sense of ownership with proven record of delivering results.
- You are proactive, reliable, independent, and trustworthy.
- You respect timelines and deadlines.
- You show a can-do attitude, and you are willing and eager to learn.
- You have strong organisational skills.

**We offer**
- A full-time, initially limited until end of the project (beginning of 2026), with potential extension based on results and activity renewal.
- A start-up mindset, fast and flat processes, straight internal communication, low hierarchies, and freedom to operate.
- A friendly atmosphere within a dynamic team at modern and well-located office facilities.

**Location**
The role location will be at EIT Manufacturing West in Donostia-San Sebastián (Spain).

**Equal opportunities**

**Selection Committee**

**Protection of personal data**

**Application**
(i) a full curriculum vitae,
(ii) a covering letter describing briefly how you meet the criteria outlined and your vision for the role

Closing date is February 18th 2024.

Application Deadline: 18/02/2024

Ability to commute/relocate:

- 20008 Donostia, Guipúzcoa: Reliably commute or planning to relocate before starting work (required)

Application Question(s):
Work Location: Hybrid remote in 20008 Donostia, Guipúzcoa

Application Deadline: 18/02/2024

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