Administrative Assistant, Production Management

hace 4 semanas

Madrid, España Netflix A tiempo completo

Madrid, Spain- Production- Netflix is one of the world's leading entertainment services with over 247 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching, as much as they want, anytime, anywhere, and can change their plans at any time.

We are seeking an Administrative Assistant to support the Spain Production team based in Madrid. The department manages a high volume of Netflix titles across Spain and Portugal. We are looking for an experienced Assistant to support an executive and the team by handling a heavy volume of organisational work.

We want folks from different backgrounds to feel expected, reflected, and respected at Netflix, and therefore we are committed to providing an accessible working environment for everyone.

**Duties and Responsibilities (But not limited to)**:

- Maintain calendars for executives, including booking and confirming meetings internally & externally across time zones.
- Organise external and internal meetings, off-sites and events, and coordinate travel arrangements (domestic and international)
- Processing travel and expense reports.
- Attend key meetings, compile meeting notes and track participant actions.
- Build internal and external relationships and maintain a timely stream of communication regarding projects, developments and sensitive information.
- Support the team across different logistic and organisational challenges when needed, including with team projects.
- Update, and champion the use of our internal systems to assist in tracking and managing, status, deadlines, and milestones for team projects.
- Keeping track of relevant dates, events, and deadlines for the head of production and the team.
- Support leaders with ad hoc projects such as organising and supporting events, and preparing presentations using Google Slides, and team documents.
- Be the team “master of tools” for both internal and external systems, working on improvements and new efficiency opportunities to benefit the team’s productivity

**Requirements**:

- At least 4 years of experience as an assistant, ideally in a corporate or production environment
- Strong written and verbal communication skills in English and Spanish
- Proficiency in Google Mail and apps would be preferred, tech-savvy is a must
- Ability to adapt work approach across diverse cultures and time zones & also work collaboratively with other admins across multiple departments
- A true team player who is creative in helping the team beyond core tasks
- The ability to be discrete and maintain confidential information is crucial
- Understanding of how to prioritise but also having the flexibility to handle rapid and frequent change while always aspiring excellence
- Willingness to continue learning to ensure understanding of the production team processes
- Naturally well-organised and proactive with a knack for finding inefficiencies and a strong will to fix them
- Passion for TV and/or films is a bonus

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