Finance Support Assistant

**Description**

**JOB SUMMARY**:
The Finance Support Assistant consistently works towards outstanding performance across all professional standards, ensuring safeguarding, successful outcomes and efficient and effective administrative operations.

The role is part of the administrative team, providing a friendly and welcoming service to pupils, staff, parents and visitors in a manner that truly reflects the values of our school. The post holder is expected to be able to prioritize tasks and to manage their workload with a minimum of supervision. The school’s pursuit of excellence begins at our front gates and this role should actively seek to ensure an outstanding public perception of our operations and provision.

The post holder is expected to be able to prioritize tasks and to manage their workload initiative and minimum supervision. The school’s pursuit of excellence begins at our front gates and this role should actively seek to ensure an outstanding public perception of our operations and provision.

**FINANCE ASSISTANT - KEY RESPONSIBILITIES**:
**Administrative Support**:

- Support the Finance Department
- Maintain updated bank records
- Maintaining the filing systems
- Updating and maintenance of the school database (Engage) with accurate pupil records and financial data.
- Follow up and liaison of Debtors
- Liaising with debtors.
- Support the reception desk during registration
- Supporting the school reception every morning ensuring all late coming students are safely registered.

**ECA finance Support**:

- Provide Extra Curricular Activity finance support to the ECA leader
- Manage and maintain communications between families and monitor and update changes and modifications in financial matters related to ECA
- Maintaining accounts and liaising with the Finance department for invoicing
- Business case planning of each ECA activity to ensure good margins for the school

**Uniform Shop**:

- Schedule appointments with reception for families to try on the uniform at the school
- Manage the uniform shop order accounts
- Distribution of orders
- Management of returns and changes

**PERSON SPECIFICATION**:
**Education and Skills**: Essential:

- Native level of English and Spanish
- Flexible, positive and “can-do” attitude to work
- Successful relevant experience
- Full understanding of Equal Opportunities and able to implement it in everyday practice.
- To communicate clearly and resolve any issues quickly and professionally.
- To have excellent management skills and to be able to follow the school’s disciplinary code.

Desirable:

- Similar experience in a business or academic environment.

**Competencies for the Role**:
Role Specific:

- To be approachable to children, families, and staff
- To be able to work professionally as part of a team
- To be flexible, friendly and cooperative when working with colleagues
- To communicate clearly to families, students and staff and resolve any issues quickly, professionally, effectively and with empathy both verbally and in writing.

At Laude San Pedro we have high academic expectations for all of our students. Our vision is that every child will achieve more than they imagined possible, in a happy and inclusive environment where everyone is supported and encouraged to excel.

In addition, our whole community shares a common understanding of the personal qualities and values which we hope all of our students will demonstrate and uphold.