Office Coordinator

hace 2 semanas

Madrid, España Mott MacDonald A tiempo completo

Do you want to work for a company whose purpose is to improve society by considering social outcomes, and to transform businesses, communities, and opportunities for its employees?

We have an exciting opportunity for an Office Coordinator to join our growing team of 160+ employees who are primarily located in Madrid and Seville. As an Office Coordinator, your role will be focussed on daily operations in the office, ensuring that our employees and visitors enjoy a great experience when attending our premises. As Office coordinator you will be the ‘go to’ for local help and support, aspiring to high standards in representing Mott MacDonald and our corporate brand.

Reporting directly to the Office Manager, your responsibilities may include, but are not limited to:

- Assisting with ensuring that common facilities in the office are functional and in good repair, including monitoring cleaning standards.
- Assisting with setting up IT equipment in collaboration with the IT department.
- Maintaining a record of office supplies and placing orders when necessary.
- Coordinating meeting resources, including booking meeting rooms and ordering lunch when required.
- Handling calls, post, and general enquiries.
- Meeting and greeting visitors and supporting with obtaining their security passes when required.
- Communicating local office inductions, emergency arrangements, first aid etc.
- Reporting maintenance/cleaning issues to the building manager.
- Monitoring and updating relevant office documentation and databases in line with our internal document and quality management systems.
- Handling an extensive range of administrative functions and support for the Mott MacDonald Spain team.

We are looking for someone who can demonstrate:
**Essential**
- Previous experience in an administration, facilities or office coordinator role.
- Ability to work as part of a multicultural team and ability to multitask with a hands-on and service-oriented attitude.
- Organisation and time keeping skills.
- Working knowledge of office equipment.
- Motivation to learn new processes and be an adaptable team player, working with a small team covering a wide range of activities.

**Desirable**
- Studies in an administration related programme (FP2).
- Some experience in setting up printers, laptops, etc and/or reception desk

**Job Profile**

**About the business unit**
We help conceive, drive, and implement transport solutions for cities, regions, and asset owners/operators around the globe. From preparing the business case and advising on related issues - such as revenue, procurement, and environmental legislation - to delivering the completed infrastructure and helping maintain it. Our planning, engineering, environmental and management skills cover the whole project cycle. We play a major role in developing and delivering the Global Transport Sector Strategy.**How to apply**
- Did you know that Mott MacDonald is one of the world’s largest employee-owned businesses? This means that we are not accountable to external stakeholders and are in control of our own future. This creates a unique culture where decisions are made for the benefit of the staff/company over the long term.
- We are proud to be a one of Glassdoor’s top 25 employers to work for in the UK in 2023, as well as being recognised by the Financial Times and market and consumer data company Statista as one of the UK's leading and highly recommended management consultants in: Construction & Infrastructure, Energy, Utilities & Environment, Public & Social Sector, Sustainability, and Travel, Transport & Logistics.
- We offer some fantastic benefits including:

- Life insurance
- Continuous development opportunities - because we want you to thrive
- Agile/flexible working - because life isn’t 9-5
- Annual bonus scheme
- Flexible benefits that suit you
- Wellbeing support including access to an independent Employer Assistance Scheme, wellbeing champions and access to learning and support resources
- Access to our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability and parents/carers communities
- The opportunity to make a difference; learn more about our social outcomes

**Other Information**

**Equality, diversity and inclusion**
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.-
**Agile working**
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.**More about Mott MacDonald**
We’re a global engineering, management and development consultancy.
- Our purpose is to improve society by

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