Team Assistant for Adevinta

hace 2 meses

Barcelona, España Adevinta Group A tiempo completo

Adevinta Spain Spain

Barcelona, Spain

Media Production / People & Comms / Administrative

Full-time
**Job Description**:
**Qualifications**:
Additional Information
Company Description

**The extent of your duties will include but are not limited to**:
**Communication**:
Managing confidential information.

Communicating directly, and on behalf of the Executive with Executive team and others, on matters related to Adevinta and its executives priorities.

Composing and preparing confidential correspondence; completing expense reports.

Providing a bridge for smooth communication between the Executive and internal departments; demonstrating leadership to maintain confidentiality, trust and support with senior management staff.

Maintaining a strong working relationship with other departments, verticals and team assistants.

**Calendar / agenda management**:
Owning the team calendar and managing the daily Executive calendar and schedule.

Planning, coordinating, and ensuring the executive schedule is followed & respected.

Providing a "gatekeeper" role, creating win-win situations for direct access to the executive's time.

**Operating model optimization**:
Being responsible for the overall direction and coordination of the team’s administration.

Developing administration procedures to respond to the operating style of the Manager.

Providing insights & ideas on how to manage the executive and his leadership team life more efficiently.

Contributing to team development, effectiveness and success by sharing knowledge and good practice, working collaboratively with others to create a productive, diverse and supportive working environment.

**Travel and event management**:
Coordinating and managing travel. The executive assistant will be tasked with developing extremely complex, detailed and organized travel itineraries and agendas as well as compiling documents for travel-related meetings. Accompanying or assisting with travel when required

Organising events e.g. quarterly events, off-sites, team meetings, including managing budgets and deadlines and general event/coordination activities.

**Meeting support**:
Assisting with meetings and internal events agenda for the year ahead, liaising with members of the board, senior partners, non-executive directors and departmental managers to ensure all internal events and review meetings are set appropriately.

Preparing minutes of meetings and assisting with the follow up actions from meeting outcomes.

Helping the team make consistent decisions by advising them of historical precedent.

**Issue identification and prioritization**:
Researching, prioritizing, and following up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature; determining appropriate course of action, referral, or response.

Prioritizing conflicting needs; handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadline pressures.

Other duties as assigned

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