Mobility Team Assistant
hace 4 semanas
We’re Adevinta, a global leader in digital marketplaces. Our household name brands, including Marktplaats in the Netherlands, mobile.de in Germany and leboncoin in France, reach hundreds of millions of people every month.
We’re all about matchmaking, and our sites help people find whatever they’re looking for in their local communities - whether it’s a car, an apartment, a sofa or a new job. Every connection made or item found makes a difference by creating a world where people share more and waste less.
Our brands are supported by global Tech Hubs in Barcelona, Amsterdam, Paris and Berlin. Their goal is to develop common global products and innovation platforms which all of our brands can use. This means using cutting edge technology to create highly scalable, customisable and secure products and components that free up development time and leverage our access to global data.
What you’ll do & Who you are
We are looking for a Team Assistant for the Adevinta vertical of Mobility. Partnering with C-level members of Adevinta, you will play a critical role in the overall support and management assistance to the executives and their leadership team.
As a team assistant, you will enjoy a varied role and a great range of interactions on a daily basis.
Responsibilities and Duties:
The extent of your duties will include but are not limited to:
- Communication:
- Managing confidential information.Communicating directly and on behalf of the Executive with the Executive team and others on matters related to Adevinta and its executives' priorities.-
- Composing and preparing confidential correspondence; completing expense reports.-
- Providing a bridge for smooth communication between the Executive and internal departments; demonstrating leadership to maintain confidentiality, trust and support with senior management staff.-
- Maintaining a strong working relationship with other departments, verticals and team assistants.-
- Calendar/agenda management:
- Owning the team calendar and managing the daily Executive calendar and schedule.-
- Planning, coordinating, and ensuring the executive schedule is followed & respected.-
- Providing a "gatekeeper" role, creating win-win situations for direct access to the executive's time.-
- Operating model optimisation:
- Being responsible for the overall direction and coordination of the team’s administration.-
- Developing administration procedures to respond to the operating style of the Manager.-
- Providing insights & ideas on how to manage the executive and his leadership team life more efficiently.-
- Contributing to team development, effectiveness and success by sharing knowledge and good practice, and working collaboratively with others to create a productive, diverse and supportive working environment.-
- Travel and event management:
- Coordinating and managing travel. The executive assistant will be tasked with developing extremely complex, detailed and organised travel itineraries and agendas, and compiling documents for travel-related meetings. Accompanying or assisting with travel when required-
- Organising events, e.g. quarterly events, off-sites, and team meetings, including managing budgets and deadlines and general event/coordination activities.-
- Meeting support:
- Assisting with meetings and internal events agenda for the year ahead, liaising with members of the board, senior partners, non-executive directors and departmental managers to ensure all internal events and review meetings are set appropriately.-
- Preparing minutes of meetings and assisting with the follow-up actions from meeting outcomes.-
- Helping the team make consistent decisions by advising them of historical precedent.-
- Issue identification and prioritisation:
- Researching, prioritising, and following up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature; determining the appropriate course of action, referral, or response.-
- Prioritizing conflicting needs; handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.-
- Other duties as assigned.
**Skills**:
- Basic Skills: Active learning, active listening, critical thinking and must possess strong attention to detail.- Social Skills: Coordination, instructing, negotiation, persuasion, service orientation, social perceptiveness.- Problem-Solving Skills: Complex problem solving; identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.- Systems Skills: Judgment and decision making, social perceptiveness.- Resource Management Skills: Time management.- Desktop Computer Skills: Google Suite experience (Gmail, Calendar and Drive).
Knowledge:
- Language — Proficiency in English and Spanish required.- Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocati
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