Executive Assistant
hace 2 semanas
**Start your new career abroad today**
Have the** adventure of a lifetime** in sunny Valencia
360 days per year of the sun in** Europe’s most attractive city** according to Lonely Planet
**+100 colleagues** from all around the world
Amazing company **activities, events, parties, and many more**
Free **Spanish & Dutch classes**
**Lunch is on us**
**Become part of our Growth Program**, with plenty of job opportunities
**Executive Assistant**
Helloprint is looking for an Executive Assistant for our Valencia office. Do you want to work in a fast-paced, exciting, and growing organization? We are looking for someone to support Helloprints leaders on our team in Valencia.
In this position, you are the one with **superior attention to detail, great organization, and prioritization skills, you have the ability to plan ahead and meet tight deadlines, all while juggling multiple critical requests**. A high level of integrity and discretion in handling confidential information and professionalism in dealing with leaders and the ability to earn trust is important.
As the Executive Assistant, you will act as **a seamless extension of Helloprints directors** and will work closely with other colleagues throughout the organization. Your responsibilities include managing the ever-changing office environment, planning and organizing events of all sizes, coordinating domestic and international travel, processing expenses, and contributing to key team processes.
When will you be successful? Help build **a positive team environment** and establish working relationships inside and outside of the group. Are you up for it?
**What you do**:
- Managing an ever-changing office environment;
- Organizing (international) travel;
- Managing expense report coordination and submission;
- Communicating effectively with Helloprint teams across Europe;
- Organizing, executing, and assisting with team activities;
- Tracking and driving completion of key actions and following up on outstanding items;
- Working closely with the Leadership Team to provide support to the organization;
- Identifying process improvements to improve team efficiency and scalability.
**What we are looking for**
- 5+ years of experience assisting at the executive level in a fast-paced environment;
- Bachelor's degree;
- Proficiency with Microsoft Office / Google Suite;
- Ability to handle administrative details independently, while keeping team members informed;
- High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company;
- Very strong written, verbal, and interpersonal communication skills;
- Experience with event management;
- Exceptional planning, time management, and organizational skills;
- Experience with international travel coordination & expense reconciliation;
- A professional level of English and Spanish, both verbally and written (Dutch is a plus);
- Grace in complex situations, and ability to switch gears at brief notice;
- Work effectively with international businesses and distributed teams;
- Ability to react with an appropriate level of urgency to situations and events that require quick response or turnaround;
- Positive, proactive, and able to have fun at work and help others do the same.
**What we offer**:
- A unique challenge at a fast-growing European e-commerce company;
- The **adventure of your lifetime** in sunny Spain;
- A fast-paced learning curve and opportunities to grow and develop yourself in an environment where freedom and responsibility are central;
- Smart and highly driven co-workers who work on big challenges and a big dream;
- A **great community of more than 100** like-minded young professionals in Valencia;
- A unique culture with 28 nationalities and with an average age of 30;
- Don’t worry about food, that’s on us: enough to keep you going all day;
- The best **events and parties;**
- The best hardware and software to work with.
**Who are we?**
Helloprint is a fast-growing international e-commerce company, ready to scale at large. With our mission to become Earth’s largest platform for printed products, we constantly challenge the status quo and try to do things differently. Helloprint is headquartered in Rotterdam, the Netherlands ’ best place to grow yourself. Together with our offices in Liverpool, Paris, Valencia, Lisbon, and Manila, our 160+ team from 28 nationalities is working in an entrepreneurial culture where freedom and responsibility are leading to high performance.
**Up for it?**
Our Helloprint talent acquisition process is straightforward with one important goal - knowing for sure that you and Helloprint are both up for it in the long run. Our culture is extremely important to us, so a fit between you and our culture is an absolute must. Check for yourself whether you think this would be a good match by reading our Helloprint Culture Book.
Enthusiastic? Give it your best shot and let us know why
**Welc
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