Facilities Manager

hace 2 semanas

Madrid, España British Council A tiempo completo

Facilities Manager

**Date**:4 Dec 2023

**Location**: Madrid, European Union, ES

**Company**:British Council

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.
We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.
Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021-22 we reached 650 million people.

**Interim Facilities Manager**

**Context**:
Our operation in Madrid provides classes and exams for both adults and young learners, operating in the main centre, partner venues and a number of partner schools. The Madrid Teaching Centre is the largest in Spain and one of the most relevant in the world. We work with 4 life stages from Early Years to Adults.

We deliver approximately 42,000 class hours per year through onsite classes to students aged 2 and up, plus additional 9,500 class hours through partner schools.

The site located in Paseo General Martinez Campos is the flagship of British Council in Spain and Main Office (payroll, HR and Finance) are based in these premises together with the departments of Arts, Education and Safeguarding.

**Role Purpose**:
To develop and deliver Facilities Management function by ensuring safe, secure, appropriate and cost effective working environment and premises at the British Council site located in Paseo General Martinez Campos, 31

**Challenges & Accountabilities**:
FACILITIES MANAGEMENT STRATEGY AND FUNCTION

To lead on the development and implementation of the Centre’s Facilities Management plan, ensuring it is appropriate to business requirements and taking into account local operating conditions and corporate standards. Liaise with Health and Safety and Safeguarding colleagues as appropriate and when required

BUDGET AND RISK MANAGEMENT AND REPORTING

To manage premises maintenance, refurbishment and equipment replacement programmes to ensure value for money, quality and efficiency.

Contribute to the preparation of the Centre’s annual premises running costs budget plans and forecasts in order to meet planning requirements.

Support the Madrid Information Asset Owner by coordinating local information governance and risk management issues, following advice from Information Governance and Risk Advisor (IGRA) Iberia.

Contribute and support the preparation and updates of the different inventories as required and according to British Council standards.

Contribute as required to the quarterly risk management reviews using the BC Enterprise Risk Management Framework (ERMF) to identify and mitigate risks to operations.

Contribute relevant Facilities and Resourcing information to help ensure that refurbishment meets business needs, is fit for purpose and provides value for money.

OPERATIONAL RESOURCES MANAGEMENT

To manage the specification and the day-to-day operational delivery of operational FM (Facilities Management) solutions for the site, ensuring that these are cost-effective, efficient and responsive to changing business needs.

Assist with the management of any refurbishment and replacement projects, ensuring these are delivered on time, to specification, quality and budget, and in compliance with all relevant local statutory requirements.

To line-manage the team effectively and efficiently (Facilities Assistants) to prioritise centre needs, ensuring full timetable cover and using all appropriate HR policies on leave, etc.

Ensure that the mechanical and electrical services installations, including heating, ventilation, air conditioning, plumbing and water supplies, lift, fire, physical security and other related hard services, are kept in good working order, meet the operating requirements of the British Council business in the respective buildings and are maintained according to relevant professional standards, statutory and best practice requirements, including health and safety legislation in Spain and British Council standards.

Ensure compliance with requirements for keeping of statutory records, and with internal and external audit requirements.

Work collaboratively with Environmental Management team colleagues to ensure that the Centres’ premises and facilities services are managed so as to minimise environmental impact and to meet the requirements of environmental policy, strategy and standards set by the Environmental Management team.

Take responsibility for emergency response procedures ensuring that any day-to-day incidents are resoved effectively and efficiently with full briefing to Senior management Team

Contribute to and update where appropriate the Business Continuity Plans (BCP).

CONTRACT MANAGEMENT AND PROCURE

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