Executive Secretary

VHIR-RRHH-FOR-003_vs01_

TheVall d'Hebron Research Institute

(VHIR) is a public sector institution that

promotes and develops the research,

innovation and biosanitary teaching of the

Vall d’Hebron University Hospital. Through

the excellence of our research, we identify

problems of society and we contribute to

spread them around the world.

In April 2015, the **Vall d’Hebron**

**Research Institute (VHIR) **obtained

the recognition of the European

Commission **HR Excellence.**

This recognition proves that VHIR

endorses the general principles of the

European Charter for Researchers and

a Code of Conduct for the Recruitment

of Researchers **(Charter & Code)**.

**VHIR embraces Equality and**

**Diversity. As reflected in our values**

**we work toward ensuring inclusion**

**and equal opportunity in**

**recruitment, hiring, training, and**

**management for all staff within the**

**organization, regardless of gender,**

**civil status, family status, sexual**

**orientation, religion, age, disability**

**or race.**

**Executive Secretary**

**General Management**

Vall d'Hebron Research Institute (VHIR) is a public sector institution, located in Barcelona (Spain) that

promotes and develops innovative biomedical research at the University Hospital Vall d'Hebron. VHIR is

oriented towards finding solutions to the health problems of the citizens and has the will to contribute to the

scientific, educational, social and economic development within its area of competence around the world.

VHIR offers vacant position for an Executive Secretary, in order to give administrative and secretarial

support to the General Management and Area Directors, in accordance with the values and goals of the

institution.***

**JOB DESCRIPTION**

**Education and qualifications**:
**Required**:

- Preferably studies in Business Administration or similar, either degree or advanced vocational training (CFGS).
- High level of Spanish and Catalan (C1).
- English spoken and written correctly (B2).
- Internal and external customer focus.
- Strong commitment and customer service orientation.
- Proactivity, mainstreaming, teamwork and discretion as core skills.
- Excellent communication, interpersonal abilities, time management, organisational and problem-solving skills.
- Effective management of work under pressure.
- Ability to prioritize tasks as needed and tolerance to workloads.
- VHIR-RRHH-FOR-003_vs01_

TheVall d'Hebron Research Institute

(VHIR) is a public sector institution that

promotes and develops the research,

innovation and biosanitary teaching of the

Vall d’Hebron University Hospital. Through

the excellence of our research, we identify

problems of society and we contribute to

spread them around the world.

In April 2015, the **Vall d’Hebron**

**Research Institute (VHIR) **obtained

the recognition of the European

Commission **HR Excellence.**

This recognition proves that VHIR

endorses the general principles of the

European Charter for Researchers and

a Code of Conduct for the Recruitment

of Researchers **(Charter & Code)**.

**VHIR embraces Equality and**

**Diversity. As reflected in our values**

**we work toward ensuring inclusion**

**and equal opportunity in**

**recruitment, hiring, training, and**

**management for all staff within the**

**organization, regardless of gender,**

**civil status, family status, sexual**

**orientation, religion, age, disability**

**or race.**

**Experience and knowledge**:
**Required**:

- At least 5 years of experience performing similar tasks, preferably in medium or large size organisations.

**Main responsibilities and duties**:

- Efficient management of Directors' agenda
- Telephone assistance
- Elaboration of presentations
- Preparation of the documentation associated with meetings and events
- Travel management
- Managing contacts database
- Physical and digital archive
- Administrative support
- Other tasks entrusted by Directors

**Labour conditions**:

- Full-time position: 40h/week.
- Starting date: immediate
- Gross annual salary: Remuneration will depend on experience and skills. Salary ranges are consistent with our

Collective Agreement pay scale
- Contract**:Indefinite contract with a probation period
- VHIR-RRHH-FOR-003_vs01_

TheVall d'Hebron Research Institute

(VHIR) is a public sector institution that

promotes and develops the research,

innovation and biosanitary teaching of the

Vall d’Hebron University Hospital. Through

the excellence of our research, we identify

problems of society and we contribute to

spread them around the world.

In April 2015, the **Vall d’Hebron**

**Research Institute (VHIR) **obtained

the recognition of the European

Commission **HR Excellence.**

This recognition proves that VHIR

endorses the general principles of the

European Charter for Researchers and

a Code of Conduct for the Recruitment

of Researchers **(Charter & Code)**.

**VHIR embraces Equality and**

**Diversity. As reflecte