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Gik Program Officer

hace 4 meses

Les Lleida provincia, España Hope For Haiti A tiempo completo

**Position Title**: GIK Program Officer

**Start Date**: March 4, 2024

**Location/Status**: Les Cayes, Haiti, Full Time annual renewable contract

**Reports to**: GIK Director

**Supervises**: GIK Program Assistant
- ________________________________________

**MISSION STATEMENT**: To improve the quality of life for the Haitian people, particularly women and children.

**VISION**: Our vision for Haiti: Joyful children, healthy families, thriving communities, and the resources to make it so.

**ROLE PURPOSE**: The Gift In-Kind Program Officer (GIK PO) will work with the GIK Director to implement and supervise all aspects of Hope for Haiti’s Gift-In-Kind Program, including but not limited to: shipment delivery to our warehouse; distribution to program partners; stock inventory and expiration; depot facilities management; product tracking; and data management. The GIK PO helps the GIK Director in the following area: the classification of all documents related to distribution, deliveries and for maintaining positive, professional relationships with all official program sites and staff members.

**MAJOR RESPONSIBILITIES**:

- Logistics: The GIK PO will be responsible for coordinating importation of materials into Haiti. They will communicate with the GIK Director, Freight Forwarder, Donors, and Logistics contractors to safely, efficiently, and cost-efficiency move product to Les Cayes. This will include oversight of day laborers, unloading and sorting deliveries. The GIK PO will be present for the arrival and departure of all inventory;
- Inventory Management: The GIK PO will be responsible for the organization, storage, and flow of all HFH GIK depots. They will be responsible for day-to-day cleaning, sorting and organizing, as well as quarterly inventory checks and reporting;
- Finance: The GIK PO will be responsible for processing payment requests, submitting invoices, PO requests, and other financial data. They will share cost saving ideas and ensure we are investing in quality partnerships and contracts;
- Impact: The GIK PO will support HFH’s GIK goal to import and deliver medication and medical supplies to those who need them most. They will share impact stories, photos, and videos to help share HFH’s impact and meet donor requirements;
- Data: The GIK PO is responsible for maintaining key GIK documents on Google Drive. This includes daily/weekly written updates into the documents, as well as verbal and written reports as requested. The GIK PO will also be responsible for updating and maintaining partner records in the database. If requested, the GIK PO will pull reports and make decisions based on the data;
- Staff Management: The GIK PO will be a hands-on manager and support the growth of the GIK Program Assistant. They will hold weekly in-person meetings and up skill their team members.
- Other tasks as requested by the manager.

**EDUCATION / EXPERIENCE**
- 5 years of experience working on logistics, project management, supply chain, and healthcare access;
- Extensive knowledge of Haitian import laws and regulations;
- Ability to manage team members and willingness to support their professional development;
- Strong computer skills and attention to detail with data entry and verification;
- Basic office skills like scanning, printing, and creating digital files;
- Enthusiasm for working with diverse partner network to manage requests and provide feedback on allocations;
- Ability to lead virtual and in-person meetings with 50+ attendees;
- Professional fluency in English and Haitian Creole; and
- Prior work with NGO and underserved populations preferred.

**PERSONAL CHARACTERISTICS THAT ALIGN WITH CORE VALUES**

Resiliency
- Flexible, adaptable, patient and accepting of the fact that Hope for Haiti and its activities are constantly evolving in line with its resources

and goals.
- Ability to adapt to and make level-headed decisions in stressful situations.
- The ability to traverse distances over 5 kilometers and elevate at least 30 lbs over the shoulders.

Empower
- Ability to conduct and participate in staff meetings and strategic planning professionally and to represent Hope for Haiti’s mission to

team members and colleagues.
- Demonstrates excellent communication skills to inspire and motivate others toward shared goals.

Accountable
- Excellent organizational skills and ability to prioritize assigned tasks.
- Personal commitment to the mission and vision of Hope for Haiti and a desire to help the most vulnerable population.
- Maintains the highest level of confidentiality with sensitive information.

Collaboration
- Ability to effectively work with a diverse team and respond appropriately and sensitively to cultural differences as they arise

among the organization’s service population.
- Ability to resolve interpersonal conflict while preserving a team-oriented outlook.

Hope
- A shared belief that there is always a pathway to improvement despite the challenges that lie ahead.
- Positi