Administrative Support

hace 3 semanas

Tarragona, España ICIQ A tiempo completo

The Institute of Chemical Research of Catalonia (ICIQ) is looking for an Administrative Support for the Purchasing and Logistics Unit, and for the Administrative Support Unit when needed.

Our mission is to lead, from the vantage point of molecular science, cross-strategies for solving major social and economic challenges, such as climate change and sustainable supply of energetic and raw materials, thereby contributing to the establishment of a knowledge-based economy and improving citizens’ quality of life in our influence area.

**Responsibilities**

Under the supervision of the Purchasing and Logistics Manager and the Administrative Support Manager, the applicant’s responsibilities will include:

- Confirm prices and delivery time with the supplier, file documentation related to the purchase request via Docuware. Correct errors in orders. Generate and send orders to suppliers once authorized requests are received. Manage invoice payments. Process orders via web.
- Track pending orders and update data in SAP, inform SAP users.
- Claim pending orders after the deadline, products in poor condition, etc.
- Process returns with suppliers. Inform groups of return conditions when necessary. Coordinate returns between groups, logistics, reception and supplier.
- Placing orders when administrative support is absent or on vacation.
- Providing support, when necessary, to the Administrative Support Unit within the areas of competence of the unit (mostly the scope of purchasing orders/reporting of research projects and travel organisation and settlement of expenses).

**Requirements**:

- CFGS in Administration and Finance or equivalent.
- Catalan, Spanish and English level: fluent conversation (certificates not required).
- Good knowledge of Microsoft Office tools (Outlook, Excel, Word and PowerPoint).
- Experience with SAP.

**Valued qualities and skills**:

- Detail-oriented person.
- Ethical integrity.
- Organizational skills.
- Flexibility and adaptability to change.
- Good communication skills.
- Creativity and Innovation.

**We offer**:

- A permanent full-time employment contract.
- Remuneration according to individual’s qualification/experience.
- Salary split in twelve monthly payments
- Incorporation: September 2023

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