Facilities Coordinator

hace 3 semanas


Madrid, España JLL A tiempo completo

JLL supports the Whole You, personally and professionally.

Facilities Coordinator | Integrated Facilities Management EMEA | Permanent
P&G Account | Competitive Salary

About JLL
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL

**Role summary**:
An exciting opportunity has arisen for a Facilities Coordinator to join JLL’s Integrated Facilities Management business. The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team.

**What this job involves**:
Client/Stakeholder ManagementProvide superior customer service to meet on-site client’s expectations

Procurement & Vendor ManagementAssist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
Assist in the procurement of vendors and services as required

Finance ManagementAssist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
Ensure prompt and accurate management of purchase orders in client system. Back-up for JDE.

Health & Safety ManagementConduct regular walk-around inspections to ensure safety procedures are in place and working, and raise the relevant request where necessary
Assist in carrying out safety procedures when needed
Ensure all activities are carried out in accordance with Health & Safety policies
Manage daily health & safety issues - maintaining records of the fire and safety teams/fire drills/safety equipment/training, emergency plan and signage
Assist in the H&S procedures (CAE) management of all contractors on site to ensure they meet legal requirements

Site Operations ManagementAssist in the implementation of Industry Best Practice operations
Raise and help FM resolve problems associated with all building maintenance services.
Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained
Manage local housekeeping and make sure to keep office area, storage spaces, meeting rooms, reception and all general areas neat and tidy
Keep track of planned preventative maintenance works and log and follow up on reactive works accordingly
Seek ways to constantly reduce costs and improve operational standards
Maintain premises in neat and good working condition at all times
Maintain duplicate office keys in good order
Support regional FM with fit out works and projects around the office
Provide specific assistance to the project management team as needed or requested and during moves and refurbishments

Risk ManagementAssist in the implementation and management of property risk management program
Support the implementation and monitoring of disaster recovering and business continuity plans
Follow established escalation procedures and incident reporting procedures
Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies

Achieve Key Performance Indicators and Service Level Agreement targets

Prior experience in facilities, property management, hospitality or related field (preferred)
Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous
Problem-solving skills - capacity to deal with ambiguity and solve complex problems effectively
The ability to effectively deal with stressful situations
The ability to work independently

**You also need to be**:
Self-motivated; confident & energetic
Flexible - able to adapt to rapidly changing situations
Goal-oriented - able to focus on meeting all performance targets
Strong communicator - good presentation sk


  • Facilities Coordinator

    hace 14 horas


    Madrid, España Maersk A tiempo completo

    Facilities Coordinator Has responsibility for providing the best and safest working environment for staff in industrial facilities in SWE, with a view to effective cost management. This position is integrated within the Facilities Management team, whose general roles are property management (e.g. real estate acquisition & relations with Landlords,...


  • Alcobendas, Madrid provincia, España CBRE A tiempo completo

    Posted- 25-Apr-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Administrative- Location(s)- Alcobendas - Madrid, Comunidad de - Spain- Desde CBRE GWS, empresa especializada en mantenimiento de instalaciones en edificios, seleccionamos un/a facilities coordinator para un importante cliente ubicado en Alcobendas.¿Cuáles serán tus...


  • Madrid, España Sin especificar A tiempo completo

    ¿Quieres formar parte de una compañía líder el sector deportivo, altísima reputación y alcance global de marca, inmersa en un apasionante proyecto de expansión internacional y de nueva y diferenciadora propuesta de valor para las personas que forman parte de su equipo? ¡Esta es tu oportunidad!GO fit está buscando incorporar a su equipo a una persona...


  • Madrid, España Awwg A tiempo completo

    The Project ! Control and monitoring of maintenance and refit works projects in stores, sis, offices and showrooms of the company.What will the role entail?Coordinate and supervise the preventive and reactive maintenance actions of the facilities of all the company's properties (stores, offices, corners -Corte Inglés- and showrooms) working with CMMS...


  • Madrid, España AWWG A tiempo completo

    The Project ! Control and monitoring of maintenance and refit works projects in stores, sis, offices and showrooms of the company. What will the role entail? Coordinate and supervise the preventive and reactive maintenance actions of the facilities of all the company's properties (stores, offices, corners -Corte Inglés- and showrooms) working with...


  • Madrid, España All We Wear Group A tiempo completo

    Who We Are...AWWG is the global fashion group which integrates the brands Pepe Jeans London, Hackett and Façonnable, and is the licensed distributor for Tommy Hilfiger and Calvin Klein in Spain and Portugal.The Project!Control and monitoring of maintenance and refit works projects in stores, sis, offices and showrooms of the company.What will the role...


  • Salamanca-Madrid, España Victoria Selection & Search A tiempo completo

    Our client, an international Real Estate investment firm is currently looking for a bilingual Office Coordinator to support their close-knit but growing team in Madrid. Responsibilities (not limited to) include: Facilities, HR & Local Finance: - Act as lynchpin between Spanish and other international offices for administrative needs - Facilities:...


  • Madrid, España Vertiv A tiempo completo

    Who are we? At Vertiv, we build products that keep critical technologies running 24/7. We are proud we were the first to protect mainframes with precision cooling systems. We were the first to introduce an integrated enclosure system to distributed networks. We help some of the largest names in the industry bring new capacity online faster and at a lower...


  • Madrid, España The Workshop A tiempo completo

    **Who we are**: The Workshop is a tech company that develops intuitive software for the online gaming industry. Our motto is to move “Fearlessly Forward” together. Cooperative innovation is at the center of everything we do - from our games, new products and technologies, to how we collaborate and share inspiration with one another. **Your...


  • Madrid, España Awwg A tiempo completo

    Job Details Education Level: Architectural Design, Industrial Engineering Years of experience: Minimum of 2 years in a similar position Languages: Spanish and English Technical Requirements: Excel and AUTOCAD Job Competences: Organizational skills, Proactivity, Adaptability & Flexibility Must have a basic understanding of construction systems. A minimum of 2...


  • Madrid, España Mandarin Oriental Hotel Group A tiempo completo

    **Position**: Housekeeping Supervisor /Coordinator (Full time #538320) **Property / Office**: Mandarin Oriental Ritz, Madrid **Location**: Madrid, Spain With more than 350 colleagues, we are seeking Housekeeping Supervisor with the passion to deliver the best service and exceed our guest’s expectations. **The Company** Mandarin Oriental Hotel Group is...

  • Project Coordinator

    hace 1 mes


    Madrid, España Associated Traffic Ag A tiempo completo

    AsstrA is anambitious team located in 25 countries. Over1,400 employeeswork in Europe, CIS countries, Asia and the USA. More than 27 years AsstrA offers afull range of transport and logistic services: road, sea, rail, air transportation and intermodal transportations, customs services, cargo insurance. As a result of the rapid development of our business and...


  • Madrid, España Victoria Selection & Search A tiempo completo

    **Tech firm, Madrid**: Our client, a fast-growing sports tech firm, is currently looking for a forward-thinking Bilingual Executive Assistant and Office Coordinator to join their Madrid based team. Responsibilities will be wide reaching, however will broadly involve: Office Coordination (50% of workload) - Legal: Constant liaison with lawyers and acting as...


  • Madrid, España Diebold Nixdorf A tiempo completo

    Provides administrative services within a designated department, function or process area, mainly with regards to office management and reception. Duties are primarily transactional and may include services such as office support; preparation, filing and submission of documentation; inventory tracking and purchasing; facilities maintenance; maintenance of...


  • Madrid, España Diebold Nixdorf A tiempo completo

    Provides administrative services within a designated department, function or process area, mainly with regards to office management and reception. Duties are primarily transactional and may include services such as office support; preparation, filing and submission of documentation; inventory tracking and purchasing; facilities maintenance; maintenance of...


  • Madrid, España Awwg A tiempo completo

    Job DetailsEducation Level: Architectural Design, Industrial Engineering Years of experience: Minimum of 2 years in a similar position Languages: Spanish and English Technical Requirements: Excel and AUTOCAD Job Competences: Organizational skills, Proactivity, Adaptability & Flexibility Must have a basic understanding of construction systems. A minimum of 2...


  • Madrid, España Boston Consulting Group A tiempo completo

    **WHAT YOU'LL DO**: As a Practice Area Coordinator (PAC) within BCG’s Operations Practice Area (PA) you will execute and coordinate business operational support for PA tasks globally, working as part of the OPS PA Management Team and directly supporting the Practice Area’s Leadership. In your role, you will coordinate people affiliation and monitor both...

  • Project Coordinator

    hace 3 días


    Madrid, España Associated Traffic Ag A tiempo completo

    AsstrA is an ambitious team located in 25 countries. Over 1,400 employees work in Europe, CIS countries, Asia and the USA . More than 27 years AsstrA offers a full range of transport and logistic services : road, sea, rail, air transportation and intermodal transportations, customs services, cargo insurance. As a result of the rapid development of our...

  • Coordinator, Sports

    hace 1 mes


    Madrid, España IE University A tiempo completo

    Overview: **Mission**: **Sports & Wellbeing** is the department at IE University that offers the opportunity to care for oneself by being active through sports initiatives, within our community setting. We help **maximize the student journey at IE** by serving as a platform open for the entire community, where we can gather in a competitive or recreational...


  • Madrid, Madrid, España Eni A tiempo completo

    IRC HSE COORDINATOR (France) Eni recherche un(e) HSE Coordinator au sein de Plenitude Renewables a Madrid, Espagne, ou Paris. Vous serez responsable de la creation d'un service HSE en France en accord avec les procedures et les standards de l'entreprise. A propos de Plenitude Renewables Plenitude (societe faisant partie du groupe Eni) est une...