Admin Assistant

Hace 7 días
Leganés, Comunidad de Madrid, España iGEBC Jornada completa
Core Responsibilities
  1. Reception and Visitor Assistance
    • Welcome and assist visitors, ensuring they are directed to the appropriate person or department in a professional manner.
    • Manage and operate the reception area efficiently, including answering, screening, and directing phone calls.
    • Handle general inquiries and provide accurate information to clients and visitors.
    • Ensure all visitors sign in and out and maintain a secure environment.
    • Provide refreshments to visitors as needed and ensure their comfort.
    • Assist in organizing company events and meetings, including preparing meeting rooms and coordinating logistics.
  2. General Administrative Tasks
    • Perform a variety of administrative duties such as filing, typing, copying, binding, and scanning documents.
    • Draft and send letters, emails, and other correspondence to clients and agencies.
    • Maintain and manage office supplies inventory by regularly checking stock levels and placing orders to ensure timely replenishment.
  3. Document Organization and Filing
    • Organize and maintain the filing system for important and confidential company documents, ensuring they are filed and stored appropriately for easy retrieval.
    • Ensure all company documents are up-to-date and properly categorized.
    • Retrieve files and documents as requested by employees and management, maintaining a system of easy access and tracking.
  4. Renewal of Company Documents and Licenses
    • Assist in the timely renewal of company documents and licenses by keeping track of renewal dates and ensuring all required submissions are made on time.
    • Coordinate with relevant authorities and departments to facilitate the renewal process and resolve any issues that may arise.
    • Maintain records of all renewals and ensure that all licenses and documents are current and compliant with regulations.
Other Responsibilities
  • Perform additional tasks as required to support the administration department and the organization.
Qualifications
  • Proven administrative or assistant experience, preferably in a corporate or professional environment.
  • Graduate of any 4-year business course or at least college level.
  • At least 2 years of experience in a related role; experience in the construction industry is an advantage.
  • Excellent written and verbal communication skills.
  • Ability to establish and maintain effective working relationships with clients, colleagues, and external partners.
  • Highly organized with strong attention to detail and problem-solving skills.
  • Proficiency in Microsoft applications including Word, Excel, and Outlook.
  • Knowledge of office management systems and procedures.
  • Ability to work independently with minimal supervision. xghoner
  • Knowledge of basic accounting principles (VAT, withholding tax, billing, receipts, etc.) is a plus.

  • Admin Assistant

    Hace 1 semana

    Leganés, Comunidad de Madrid, España iGEBC Jornada completa 24.000 € - 30.000 € Por obra

    Core ResponsibilitiesReception and Visitor AssistanceWelcome and assist visitors, ensuring they are directed to the appropriate person or department in a professional manner.Manage and operate the reception area efficiently, including answering, screening, and directing phone calls.Handle general inquiries and provide accurate information to clients and...

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