Executive Assistant

.About fundcraft: fundcraft is a fast-growing, tech-powered fund services provider, aiming to revolutionise the fund management industry through our proprietary platform. Our dedicated team of financial experts, lawyers, tech developers, and data scientists are fully committed to turning the organisation to a leading fund services firm, in Europe and beyond. The company was founded in 2020 and has been experiencing rapid growth, already employing more than 75 professionals in two countries.About the role: The Executive Assistant & Office Manager will manage the day-to-day business activities of the C-Suite, including providing strategic management of the C-Suite busy and complex schedule, coordinating meetings with internal and external contacts, preparing and tracking the C-Suite's expenses and arranging complex travel. Moreover, the successful candidate will oversee the efficient functioning of the office environment, managing administrative tasks, organizing and coordinating office operations and procedures, and maintaining office supplies and equipment.As the main point of reference, the Executive Assistant & Office Manager plays a pivotal role in supporting the C-Suite and liaising among staff members and external partners. This key support position requires the demonstration of discretion in handling confidential information and the application of significant independent judgment. Therefore, the Executive Assistant & Office Manager will:Support other members of the fundcraft leadership team with ad hoc administrative needs; Support day-to-day operations of the office; andContribute to and lead special projects across various areas of the organizationThis is a full-time position located in Girona, Spain, reporting to the Head of People & Culture.Key Responsibilities: Key Responsibilities:Executive Support (60%)Organize and coordinate the C-Suite's daily calendar—scheduling all appointments, coordinating logistics and handling events attendance.Manage and arrange travel for the C-Suite. Proactively consider needs related to calendar and travel arrangements.Track C-Suite's expenses and prepare expense reports for reimbursement and billing.Write correspondence and other documents as requested by the C-Suite.Support the C-Suite by managing meeting preparations, conducting research, and handling organizational communication. Additionally, oversee scheduling and logistics for key internal events and efficiently triage incoming written communications for appropriate staff action.On behalf of C-Suite, provide essential support to fundcraft's Board of Directors, including serving as key point of contact, coordinating meeting logistics, communications and materials.As appropriate, provide administrative support to other Executive Team members in terms of managing meeting logistics, making travel arrangements and coordinating schedules.Other administrative duties as needed