Executive Assistant

hace 4 semanas

Barcelona, España Proman Spain A tiempo completo

Description:Proman Group is a human resources consultancy that has been operating internationally for over 10 years. In Spain, we specialize in temporary staffing, recruitment, and training.
We are a company committed to equal opportunities in all job applications throughout the recruitment and selection process. We apply the blind CV method to avoid distinguishing based on ethnicity, gender, or ideology.
We are looking for a highly organized and proactive individual to support our Vice President and global leadership team. This is a part-time position offered under a third-party contract, with the potential to become a permanent role. The selected candidate will provide secretarial, organizational, and administrative support for a wide range of tasks and responsibilities in a global context.
This position offers flexibility in terms of remote work; some days will be remote, while other days the candidate will need to be on-site at the Palau Solità i Plegamans plant in Spain.
Main Responsibilities:
Manage the Vice President's calendar and emails, coordinating with teams across multiple time zones.Organize and coordinate appointments, meetings, and business trips (including visa applications, travel tickets, hotels, and car rentals).Oversee travel expense management using Excel or the Concur system.Plan, coordinate, and manage internal and external meetings, events, and logistics.Provide hospitality and support to guests and employees.Prepare presentations and documents as needed.Coordinate the global calendar for the CVS SLT leadership team and manage global email distribution lists.Organize quarterly Townhall meetings.Manage invitations, scheduling, and setup for global meetings.Collect and process global data (sustainability reports, sales figures, financial statements, market data, etc.).Provide translation services (e.g., official letters).Assist in the implementation of the timecard system.Handle special tasks and ad-hoc assignments from the Vice President.Organize events and manage associated logistics.Manage direct communication and administrative support for executives in the Americas, Asia, and Europe.Adapt to a dynamic schedule, as this role requires interaction with teams in different time zones.Perform other duties as necessary.Key Competencies:
Customer-focusedAbility to manage complexityEffective communication skillsTeamworkOrganizational intelligenceResults orientationConfidencePersonal developmentNetworkingApplication Process:
This position is initially part-time, with the potential to become full-time. We are looking for an experienced assistant who thrives in a dynamic and global environment and can adapt to a flexible schedule. If you are highly organized, have experience in a multinational company, and are comfortable working across different time zones, we invite you to apply. The salary is negotiable.
Requirements:Experience and Requirements:
Proven experience as an Executive Assistant, providing direct secretarial support to senior executives.Previous experience in a multinational environment.Ability to adapt to varying schedules due to the international nature of the role (working with teams in the U.S., Asia, and Europe).Advanced proficiency in MS Office (Excel, PowerPoint, Outlook).High level of business English proficiency (both written and spoken).Japanese language skills are a plus.Strong organizational skills with the ability to manage complexity and handle multiple tasks.Proven experience in organizing and managing high-level meetings and events.Excellent communication and interpersonal skills, comfortable working with senior leadership.Ability to work in a flexible, remote environment.

#J-18808-Ljbffr

  • Executive Assistant

    hace 2 semanas

    Barcelona, España Talent Search People A tiempo completo

    Buscamos un Executive Assistant para apoyar a un equipo ejecutivo de alto nivel en una empresa global.Si eres organizado, proactivo y te encanta trabajar en un entorno dinámico e internacional, ¡este es tu lugar!-2-3 años de experiencia como Executive Assistant o en un puesto similar.-Inglés y Catalán alto (escrito y hablado).Excel alto para la...

  • Executive Assistant

    hace 8 meses

    Barcelona, España HAXR A tiempo completo

    **HAXR Barcelona: Executive Assistant with Leadership Aspirations** Are you **fluent in Turkish and Spanish** with the ambition to become a leader in the tech sector? HAXR Barcelona is seeking a proactive **Executive Assistant** who can confidently navigate the fast-paced world of tech innovation. Proficiency in English is highly desirable in our diverse...

  • Executive Assistant

    hace 2 días

    Barcelona, España FUNDACIÓ PRIVADA PER A LA LLUITA CONTRA L'ESCLEROSI MÚLTIPLE A tiempo completo

    Fundación Esclerosis Múltiple desde su servicio de consultoría para empresas FEM Talent, selecciona para importante compañía aseguradora: Executive Assistant - Temporary con certificado de discapacidad del 33% o superior imprescindible para aplicar a las vacantes gestionadas por la fundación: As an Executive Assistant your main responsibilities will...

  • Executive Assistant

    hace 7 meses

    Barcelona, España Fluidra Spain A tiempo completo

    We are a leading company in the global pool & wellness industry - Fluidra, a multinational group listed on the Spanish Stock Exchange, is the global leader in the pool and wellness industry. Founded in 1969, Fluidra has long-standing experience in developing innovative products and services in the global residential and commercial pool market. - Fluidra has...

  • Executive Assistant to Chief Human Resources Offi

    hace 7 meses

    Barcelona, España Morgan Philips Executive Search A tiempo completo

    We are seeking a dynamic and resourceful Executive Assistant to provide top-tier support to the Corporate Human Resources Chief Officer, as well as her direct reports. This individual will operate within the fast-paced environment of the Beauty/Fashion/Luxury industry, playing a pivotal role in bolstering executive efficiency within our organization. To...

  • Executive Assistant To Chief Human Resources Offi

    hace 4 días

    Barcelona, España Morgan Philips Executive Search A tiempo completo

    NegotiableFull-Time1 positionWe are seeking a dynamic and resourceful Executive Assistant to provide top-tier support to the Corporate Human Resources Chief Officer, as well as her direct reports.This individual will operate within the fast-paced environment of the Beauty/Fashion/Luxury industry, playing a pivotal role in bolstering executive efficiency...

  • Executive Assistant To Chief Human Resources Offi

    hace 5 meses

    Barcelona, España Morgan Philips Executive Search A tiempo completo

    NegotiableFull-Time1 positionWe are seeking a dynamic and resourceful Executive Assistant to provide top-tier support to the Corporate Human Resources Chief Officer, as well as her direct reports. This individual will operate within the fast-paced environment of the Beauty/Fashion/Luxury industry, playing a pivotal role in bolstering executive efficiency...

  • Executive Assistant

    hace 8 meses

    Barcelona, España Brainbox Group A tiempo completo

    **EXECUTIVE AND PERSONAL ASSISTANT** **ABOUT THE CLIENT**: Our client is a leading real estate company operating worldwide, with a focus on franchising and investments in software, artificial intelligence, and solar projects. **ABOUT THE ROLE**: The individual must be based in Barcelona or open to relocation, with relocation costs not included. **SPECIFIC...

  • Executive Assistant

    hace 3 días

    Barcelona, España Marlex A tiempo completo

    Desde **Marlex Human Capital**, estamos colaborando con el **Grupo Galilea**, importante correduría de seguros con más de 75 años de experiência en el sector y con sede ubicada en Barcelona, que actualmente se encuentra en búsqueda de un/a **EXECUTIVE ASSITANT**: **¿Cuál será tu misión en la empresa?** En dependencia del CEO y del Director General,...

  • Executive Assistant Barcelona

    hace 3 semanas

    Barcelona, España Manpower Team Empresa De Trabajo Temporal Sa A tiempo completo

    Executive Assistant BarcelonaEn ManpowerGroup estamos en búsqueda de unPersonal Assistant (m/f/x)para un proyecto indefinido con uno de nuestros clientes clave, una empresa líder en el sector asegurador.La persona seleccionada trabajará directamente con altos directivos, desempeñando un papel clave en la organización y coordinación de las actividades...

  • Executive Assistant

    hace 7 meses

    Barcelona, España Walters People A tiempo completo

    Desde Walters People estamos buscando una Executive Assistant con inglés avanzado para incorporarse a una importante multinacional ubicada en Sant Cugat del Vallés.**Funciones**:- Soporte a los dirección- Agenda, reuniones, viajes- Control de gastos- Office Management**Perfil deseado**:- Experiência en puesto similar de 2-3 años- Inglés avanzado-...

  • Executive Assistant To Chief Human Resources Offi

    hace 4 días

    Barcelona, España Morgan Philips Executive Search A tiempo completo

    Negotiable Full-Time 1 position We are seeking a dynamic and resourceful Executive Assistant to provide top-tier support to the Corporate Human Resources Chief Officer, as well as her direct reports.This individual will operate within the fast-paced environment of the Beauty/Fashion/Luxury industry, playing a pivotal role in bolstering executive efficiency...

  • Executive Assistant Barcelona

    hace 3 semanas

    Barcelona, España Manpower Team Empresa De Trabajo Temporal SA A tiempo completo

    Executive Assistant BarcelonaEn ManpowerGroup estamos en búsqueda de unPersonal Assistant (m/f/x)para un proyecto indefinido con uno de nuestros clientes clave, una empresa líder en el sector asegurador.La persona seleccionada trabajará directamente con altos directivos, desempeñando un papel clave en la organización y coordinación de las actividades...

  • Executive Assistant to Chief Human Resources Offi

    hace 5 días

    Barcelona, España Morgan Philips Executive Search A tiempo completo

    NegotiableFull-Time1 positionWe are seeking a dynamic and resourceful Executive Assistant to provide top-tier support to the Corporate Human Resources Chief Officer, as well as her direct reports. This individual will operate within the fast-paced environment of the Beauty/Fashion/Luxury industry, playing a pivotal role in bolstering executive efficiency...

  • Office Manager/executive Assistant to CEO

    hace 7 meses

    Barcelona, España Page Personnel España A tiempo completo

    Personal Assistant/Executive Assistant: - Llevar la agenda del ceo de la empresa - Preparación y organización de viajes para el ceo y otros cargos de la empresa - Acudir a reuniones así como preparar las salas (audio, material, catering, etc) y realizar un acta - Preparar presentaciones para el CEO u otros cargos - Pasar los gastos del CEO en el...

  • Executive Assistant

    hace 1 día

    Barcelona, España Marlex A tiempo completo

    Desde **Marlex Human Capital**, estamos colaborando con el **Grupo Galilea**, importante correduría de seguros con más de 75 años de experiência en el sector y con sede ubicada en Barcelona, que actualmente se encuentra en búsqueda de un/a **EXECUTIVE ASSITANT**:**¿Cuál será tu misión en la empresa?**En dependencia del CEO y del Director General, el...

  • Executive Assistant

    hace 9 horas

    Barcelona, España Daopay A tiempo completo

    .Be the Backbone of Leadership at DaoPay Are you an organizational powerhouse, a multitasking guru, and someone who thrives under pressure?Join DaoPay, a global innovator in payment solutions, as we continue to break boundaries.We're looking for a C-Level Executive Assistant to support our leadership team and help them stay one step ahead.With options to be...

  • Executive Assistant

    hace 7 meses

    Sant Cugat del Vallès, Barcelona provincia, España Walters People A tiempo completo

    Desde Walters People estamos buscando una Executive Assistant con inglés avanzado para incorporarse a una importante multinacional ubicada en Sant Cugat del Vallés. **Funciones**: - Soporte a los dirección - Agenda, reuniones, viajes - Control de gastos - Office Management **Perfil deseado**: - Experiência en puesto similar de 2-3 años - Inglés...

  • Executive Assistant

    hace 4 días

    Barcelona, España Hewlett Packard Enterprise A tiempo completo

    Executive Assistant This role has been designated as ‘Office’, which means you will primarily work from an HPE office. **In a typical day as an Executive Assistant, you would**: - Be responsible for performing tactical and strategic administrative support tasks for upper executive level employees - Be responsible for managing the agenda proactively,...

  • Executive Assistant

    hace 7 meses

    Barcelona, España Moss Seleccion A tiempo completo

    Buscamos un/a EXECUTIVE ASSISTANT para dar soporte al CEO de una gran empresa.Nuestro cliente, multinacional española enmarcada en el sector dermocosmética/farma, es considerada como una de las más atractivas y valoradas tanto por los consumidores como por los empleados. Destaca por su dinamismo e innovación y es referente en su sector.La empresa tiene...