Admin And Accounting Supervisor

Responsibilities Finance, Accounting, and Cost Control

• Supervise and coordinate daily accounting operations, including accounts payable, accounts receivable, invoicing, inventory, fixed assets, purchase orders, and bank reconciliations.
• Manage accounting records and oversee the control, monitoring, and allocation of project costs and expenses, ensuring accurate accounting treatment and reliable financial information to assess project performance and profitability.
• Manage monthly and annual accounting closing processes, as well as the preparation of financial reports for management.
• Manage cash flow, credit applications, collections, and outstanding balances, including customer invoice financing.
• Ensure the accurate and timely preparation of tax reconciliations and tax returns, compliance with tax obligations, and availability of the required supporting documentation.
• Handle internal, external, and tax audits, including the preparation and submission of required documentation.
• Prepare and reconcile transfer pricing documentation, ensuring the consistency of intercompany transactions and compliance with applicable tax regulations.

Project Management and Operational Support

• Coordinate with project managers and operational teams to ensure financial monitoring and cost control of projects.
• Oversee project-related documentation, purchasing activities, and the recording of supplier invoices.
• Provide financial information and analysis to assess project profitability and support decision-making.
• Ensure compliance with applicable documentation, administrative, and financial requirements for customers, suppliers, and yard facilities.

Human Resources and Administrative Support

• Oversee employee timesheet submissions, ensuring accurate project allocation and timely accounting.
• Support the administrative management of contractors and contracts, in coordination with Human Resources and the relevant departments.

General Responsibilities

• Ensure the accuracy, efficiency, and compliance of financial, accounting, and administrative processes.
• Identify opportunities to improve accounting procedures, internal controls, and reporting processes.
• Collaborate with various departments to ensure alignment with the company's operational and financial objectives.
• Perform other duties related to the position as required by management.

Skills

The following are the minimum skills required to perform the role:

• Advanced skills and proficiency in Microsoft Office applications, experience with Sage is a plus.
• Fluency in Spanish and intermediate proficiency in English.

Educational Qualifications

• Degree or formal education in Business Administration, Accounting, Finance, or a related field.

Professional Experience

• Intermediate to advanced level, with a minimum of 3 years of experience in similar positions.