Executive Assistant

hace 3 semanas

Ribamontán Al Monte Cantabria Spain Iron Mountain A tiempo completo

Executive Assistant – Iron Mountain Data Centers – Location : Spain (Maternity Cover, 8 Month Contract)

About Iron Mountain Data Centers

Iron Mountain Data Centers, a division of Iron Mountain Incorporated, is a leading provider of wholesale data center and colocation services. The company's national portfolio of underground and purpose-built data centers addresses the exacting requirements of highly regulated organizations such as Federal Government agencies, Fortune 1000 enterprises, healthcare and life sciences organizations, financial services companies and cloud services providers. Iron Mountain data center services include dedicated data centers, private data center suites, secure cages, individual cabinets, helping hands remote support, and carrier-neutral network services. For more than 30 years, discerning colocation customers continue to choose Iron Mountain data center services for the company's proven track record, successful relationships, maximum efficiency, predictable results and established reputation as the safe choice.

The Iron Mountain Data Center Management Team is seeking a highly motivated Executive Assistant to join our team for 8 months, as a maternity cover position. For this period, you will become part of our dynamic fast-growing international organization. The successful candidate will provide administrative and project support to the VP & GM Data Centers of EMEA & APAC.

This position is focused on heavy calendar management, meeting logistics, international travel, communications with the Management Team and key stakeholders, and overall commitment to making the executive as effective as possible. Confidentiality is critical and a positive attitude is a must.

Key Responsibilities

  • Calendar Management: Schedule, reschedule, and coordinate internal and external meetings. Ensure the executive has all necessary documents and pre-reads before each meeting.
  • Administrative Support: Arrange and manage international travel, submit expense reports, draft presentations, and facilitate document signing by the executive.
  • Project Coordination: Track deadlines within the Management Team and ensure all requests, updates, and changes are well communicated.
  • Event Planning: Organize Management Team offsites, including logistics and team-building activities.
  • Collaboration: Work closely with other Executive Assistants to provide necessary support and information upon request.
  • Exceptional organizational and problem-solving skills.
  • Strong team player with a collaborative mindset.
  • Extremely detail-oriented and thorough in execution.
  • Self-directed and proactive, able to work independently with a sense of urgency.
  • Trustworthy and discreet, capable of handling confidential information maturely.
  • Excellent communication skills (verbal and written)—clear, concise, and able to engage effectively with all levels of the organization, as well as external customers and partners.
  • Strong ability to prioritize and manage multiple tasks efficiently.
  • Advanced proficiency in Google Suite.
  • Flexible and quick learner, skilled at building authentic relationships.

Who are you: As an EA you have:

  • A Bachelor's degree (minimum) and at least 5 years of experience supporting executives.
  • High proficiency in Google Suite.
  • Extensive experience in preparing administrative presentations.
  • Excellent written and verbal communication skills in English.
  • Strong ability to stay focused, efficient, and manage multiple priorities.
  • Exceptional interpersonal skills and sound judgment.
  • A proven ability to work independently and accomplish tasks effectively.
  • The ability to communicate confidently with employees at all levels and external contacts.
  • Experience working in an international, fast-paced environment.

What we offer:

  • A nice work environment in a dynamic, international, fast-growing organization.
  • Competitive salary package.
  • Work from home or our office in Madrid.
  • Good secondary working conditions, including participation in a pension scheme and collective health insurance.

Compliance Obligations:

It is the responsibility of every Iron Mountain employee:

  • to comply with all applicable laws, rules, regulations, and company policies;
  • to exhibit ethical behavior in accordance with our Code of Ethics and Business Conduct;
  • to complete required training within the allotted time frame.
#J-18808-Ljbffr

  • Executive Assistant

    hace 1 semana

    Ribamontán al Monte, España Juno House A tiempo completo

    Member Experience at Juno HouseAt Juno House, we understand the importance of providing exceptional member experiences. Our team is dedicated to creating a welcoming and inclusive environment, where every member feels valued and supported. As a key member of our team, the Executive Assistant & Member Experience Specialist will play a critical role in...

  • Executive Assistant to Senior Leadership

    hace 7 días

    Ribamontán al Monte, España X-Press Feeders A tiempo completo

    At X-Press Feeders, we're seeking a highly skilled and motivated Executive Assistant to support our senior leadership team. As an integral part of our dynamic organization, you will play a vital role in ensuring the smooth operation of our executive's schedule, providing administrative support, and coordinating various projects.About UsX-Press Feeders is a...

  • Executive Assistant to VP

    hace 1 semana

    Ribamontán al Monte, España X-Press Feeders A tiempo completo

    About the RoleWe are seeking an experienced Executive Assistant to provide administrative and project support to our VP & GM Data Centers in EMEA & APAC. The successful candidate will be responsible for calendar management, meeting logistics, international travel arrangements, and communication with key stakeholders.Key ResponsibilitiesCalendar Management:...

  • Executive Assistant

    hace 3 semanas

    Torre Pacheco, Campo de Cartagena y Mar Menor, Spain Private Client Consultancy A tiempo completo

    Are you intelligent, with high levels of initiative? Can you work with a sense of ambiguity and a need to think outside the box? Want to grow your career while helping to grow a small, ambitious company in the south of Spain? Then read on...Job Title:Executive AssistantEmployment Type:Full-TimeSalary:€20K per annum (gross)About UsAt Private Client...

  • Executive Assistant

    hace 3 semanas

    Ribamontán Al Monte, Cantabria, Spain Revlon A tiempo completo

    Gestión y coordinación de la agenda a nivel nacional e internacional (equipos locales, internacionales, cross functional teams, clientes externos, etc.)Organización y coordinación de reuniones nacionales e internacionales, tanto online como presenciales: coordinación de todos los materiales necesarios, coordinación de las agendas de los asistentes y...

  • Executive Assistant

    hace 3 semanas

    Ribamontán Al Monte, Cantabria, Spain buscojobs España A tiempo completo

    Gestión y coordinación de la agenda a nivel nacional e internacional (equipos locales, internacionales, cross functional teams, clientes externos, etc.)Organización y coordinación de reuniones nacionales e internacionales, tanto online como presenciales: coordinación de todos los materiales necesarios, coordinación de las agendas de los asistentes y...

  • Executive Assistant

    hace 17 horas

    Cartagena, Campo de Cartagena y Mar Menor, Spain Story Terrace Inc. A tiempo completo

    Quadrivia is the health technology company behind Qu, a comprehensive, controllable, and customizable assistant AI built by clinicians, for clinicians. Addressing the urgent shortage of healthcare professionals, Qu provides real-time, personal, and reliable support for clinical tasks across the care continuum. Designed for providers, payers, and...

  • Executive Assistant

    hace 4 días

    ribamontán al monte, España buscojobs España A tiempo completo

    Gestión y coordinación de la agenda a nivel nacional e internacional (equipos locales, internacionales, cross functional teams, clientes externos, etc.) Organización y coordinación de reuniones nacionales e internacionales, tanto online como presenciales: coordinación de todos los materiales necesarios, coordinación de las agendas de los asistentes y...

  • Executive Assistant Director

    hace 1 semana

    Aldeatejada, Castilla y León, Spain Jordan martorell s.l. A tiempo completo

    About Our TeamWe are a dynamic and innovative team at Jordan Martorell SL and are seeking a highly motivated and organized Executive Assistant Director to join our team in Barcelona. The successful candidate will be responsible for providing exceptional support to our senior management team and driving business growth through strategic initiatives.Key...

  • Assistant Executive Housekeeper-

    hace 1 día

    Ibiza, Islas Baleares, Spain Six Senses Ibiza A tiempo completo

    As Assistant Executive Housekeeper, I fully comprehend the vision of Six Senses Ibiza to help people reconnect with themselves, others and the world around them, plus our values of local sensitivity and global sensibility, crafted experiences, emotional hospitality, responsible and caring, fun and quirky and pioneering wellness. By embracing the Six Senses...

  • Administrative and Project Support for EMEA

    hace 1 semana

    Ribamontán al Monte, España X-Press Feeders A tiempo completo

    Job OverviewWe are looking for an Executive Assistant to join our dynamic and fast-growing organization in Madrid. As a member of our EMEA & APAC team, you will provide administrative and project support to our VP & GM Data Centers.Key ResponsibilitiesProviding administrative support to the executive, including calendar management, meeting logistics, and...

  • Assistant Executive Housekeeper-

    hace 3 semanas

    San Juan Bautista, Islas Baleares, Spain Six Senses Ibiza A tiempo completo

    As Assistant Executive Housekeeper, I fully comprehend the vision of Six Senses Ibiza to help people reconnect with themselves, others and the world around them, plus our values of local sensitivity and global sensibility, crafted experiences, emotional hospitality, responsible and caring, fun and quirky and pioneering wellness. By embracing the Six Senses...

  • Executive Assistant to CFO

    hace 1 día

    Ibiza, Islas Baleares, Spain Infloww A tiempo completo

    About the RoleWe are seeking an experienced, highly organized, and proactive Executive Assistant to support our Chief Financial Officer (CFO). The ideal candidate will be an experienced self-starter, able to manage competing priorities, and thrive in a dynamic work environment.The successful candidate will assist with a variety of board and executive level...

  • Feedering Customer Support and Bookings

    hace 3 semanas

    Ribamontán Al Monte, Cantabria, Spain X-Press Feeders A tiempo completo

    Crear una alerta de empleo para esta búsquedaExecutive Assistant – Iron Mountain Data Centers – Location: Spain (Maternity Cover, 8 Month Contract)About Iron Mountain Data CentersIron Mountain Data Centers, a division of Iron Mountain Incorporated, is a leading provider of wholesale data center and colocation services. The company's national portfolio...

  • Executive Assistant

    hace 3 semanas

    Cartagena, Campo de Cartagena y Mar Menor, Spain Archroma A tiempo completo

    Serve as the main administrative point of contact and key information source for clients, internal and external stakeholders, leadership teams, and associates.Manage calendars, schedule meetings, and coordinate video / phone conferences.Handle confidential documentation, correspondence, and follow-up actions.Prepare reports, emails, texts, presentations, and...

  • Executive Assistant Bufete Abogados con Certificado de Discapacidad

    hace 3 semanas

    Aldeatejada, Castilla y León, Spain Eurofirms Foundation | Eurofirms Group A tiempo completo

    Desde Eurofirms Foundation, nos encontramos en búsqueda de un / a Executive Assistant con Certificado de Discapacidad para importante bufete de abogados situado en Barcelona.Buscamos una persona con iniciativa, capaz de saber gestionar diferentes tareas de forma simultánea, contacto con programas ofimáticos, con grandes habilidades comunicativas y una...

  • Assistant Executive Housekeeper- Six Senses Ibiza

    hace 4 días

    Ibiza, Islas Baleares, Spain Six Senses Group A tiempo completo

    Join to apply for the Assistant Executive Housekeeper - Six Senses Ibiza role at Six Senses Hotels Resorts Spas.As Assistant Executive Housekeeper, I fully comprehend the vision of Six Senses Ibiza to help people reconnect with themselves, others, and the world around them, plus our values of local sensitivity and global sensibility, crafted experiences,...

  • Feedering Customer Support And Bookings

    hace 2 semanas

    Ribamontán al Monte, España X-Press Feeders A tiempo completo

    Crear una alerta de empleo para esta búsquedaExecutive Assistant – Iron Mountain Data Centers – Location: Spain (Maternity Cover, 8 Month Contract)About Iron Mountain Data Centers Iron Mountain Data Centers, a division of Iron Mountain Incorporated, is a leading provider of wholesale data center and colocation services.The company's national portfolio...

  • Laundry Manager

    hace 3 semanas

    Ribamontán Al Monte, Cantabria, Spain Royal Caribbean Group A tiempo completo

    Supervise daily operation of the laundry.ESSENTIAL DUTIES AND RESPONSIBILITIES :Laundry Managers are a vital part of the management of any facility. He / She must possess some degree of technical proficiency; the ability to assess methods and procedures, knowledge of equipment and supplies, exercise good judgment on any corrective program and enough skill to...

  • Front Desk

    hace 3 semanas

    Ribamontán Al Monte, Cantabria, Spain Juno House A tiempo completo

    Juno House is a members' club founded with the mission to inspire, empower and enable women to come together and thrive collectively.Guided by our philosophy of 'collaboration versus competition' we are a community of women with a shared passion for making things happen, both locally and globally.At Juno House you will find inspiring spaces designed for...