Bilingual Executive Assistant

hace 2 semanas


Madrid, Madrid, España Victoria Selection & Search A tiempo completo

Our client, a prominent British Private Equity firm with global reach, is currently looking for an experienced Bilingual Executive Assistant to support their Head of Investor Relations (Partner).

Responsibilities (among others) will include:

  • Manage the Partner's extensive diary with flexibility and ability to meet frequently changing diary requirements
  • Strategic set up of meetings/video calls with multiple participants based across differing time zones with potential investors including (HNWIs, global pension funds, insurance groups, sovereign funds)
  • Manage inbox/email and ensuring items actioned on behalf of Partner
  • Take ownership of worldwide travel logistics and itineraries: flights, hotels, visas, transfers etc. often subject to last minute changes (mainly global investor roadshows and fundraising efforts)
  • Development of relationships with EAs of potential investors, current investors and global team of in-house EAs
  • Prepare presentations for internal/external meetings
  • Coordinate with London HQ for administrative needs
  • Ensure partner is correctly prepped for meetings with relevant materials (pitch decks, prep notes, iPad set up, memos, presentations)
  • Reconcile credit card and submit multi-currency expense reports using Concur
  • Able to take on ad hoc project management of tasks
  • Ad hoc support as required

Minimum Requirements:

Candidates must have a bilingual level of English/Spanish and a relevant University degree. A solid grasp of standard Tech and applications (Office, Google Workspace, Zoom, Slack, CRM software, etc.) is required. It is essential that candidates hold a minimum of 5 years' experience - financial services desirable (global investor relations will be viewed favourably).

The ideal candidate will be comfortable and capable of working in a dynamic environment, taking last minute changes in their stride. They will be able to forge a relationship built on skills and trust and the boundaries required. Proactivity and a low ego approach are essential for this position. As this is a parental leave, it's essential the chosen candidate can "hit the ground running" and work with limited guidance.

Salary: Circa €50,000

Timetable: Full-time (generally 9-18h but flexibility to occasionally start earlier and work later depending on coverage)

Incorporation: May 2025

Contract: Parental leave (circa 6 months), potential opportunity of extension dependent on demand.

Seniority level
  • Associate
Employment type
  • Temporary
Job function
  • Administrative and General Business
  • Industries: Investment Banking, Financial Services, and Venture Capital and Private Equity Principals
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